Sr. Material Operations Coordinator

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Opportunity: 

As a Sr. Material Operations Coordinator, you will play a crucial role in coordinating production schedules for promotional displays, ensuring timely delivery and compliance with customer specifications. Responsibilities include managing communication between internal teams, addressing production challenges, and ensuring materials are available for each job. The role also requires preparing and distributing reports, maintaining accurate documentation, overseeing requisitions, and managing vendor contracts. Additionally, the job entails tracking utility usage and purchase orders, ensuring compliance with customer requirements, and supporting administrative tasks to ensure smooth operations. Attention to detail and strong organizational skills are essential to this role. The role is based in our San Bernardino, CA Distribution Center.

What Your Impact Will Be: 

• Manage weekly promotional display production schedules in collaboration with the customer service planning team, aligning with demand, availability, and line capacity.
• Communicate production challenges effectively, both upstream and downstream, ensuring timely resolution or escalation of issues.
• Collaborate with partners to address and resolve product and customer compliance challenges.
• Assemble and distribute promotional display job kits, along with detailed instructions, to department leads and supervisors to ensure displays are manufactured according to customer specifications.
• Review documents, system data, and instructions for each job or production run to ensure accuracy and completion according to plan.
• Coordinate with internal teams to ensure materials are procured in a timely manner for each job.
• Prepare and distribute required reports (daily, weekly, monthly) to track progress and performance.
• Ensure strict compliance with customer requirements throughout the production process.
• Perform work with a high level of accuracy, ensuring quality standards are met.
• Operate a computer proficiently, utilizing Microsoft Office software and learning new programs as needed.
• Complete the Daily Shipping Report, preparing and submitting reports for all three distribution centers (DCs).
• Oversee requisitions and purchase orders in Coupa for office, janitorial, and operations supplies.
• Sort and distribute incoming mail to ensure timely delivery to the correct departments.
• Create budget estimates for the upcoming year, with a focus on utilities and contracts.
• Manage vendor contracts, ensuring compliance and timely renewals.
• Update and maintain the quarterly VL360 report, tracking utility usage (kilowatts, trash, compost) and providing findings to the procurement department.
• Undertake other responsibilities and tasks as assigned by the supervisor.

What We’re Looking For:

• Strong oral communication skills. Able to speak effectively before staff, management customers, vendors, and other corporate partners
• Self Starter: Ability to work independently with good interpersonal skills.
• Organizational skills: Ability to work on multiple concurrent tasks and projects and ability to re-prioritize on a continuous basis
• Deadline oriented
• Strong writing skills. Able to write reports and correspondence.
• Strong reading skills. Able to read and interpret documents such as shipping documents, bills of lading, reports, inventory documents
• Able to analyze and interpret reports, graphs, and other data
• Strong and accurate data entry skills
• Experience working in a warehouse or logistics environment preferred

Preferred Qualifications:

• HS Diploma required
• 2+ years of experience in logistics planning, administrative support, or a related field.
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and Access.

The base hourly range for this position is $25.00- $31.00.
**This range is indicative of projected hiring range, however base hourly rate will be determined based on a candidate’s work location, skills and experience

Don’t meet every single requirement? At Mattel we are dedicated to building a diverse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

How We Work:

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are:

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in more than 195 countries in collaboration with the world’s leading retail and ecommerce companies.

Mattel is recognized as a Great Place to Work™ and as one of Fast Company’s Best Workplaces for Innovators in 2022.

Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.

Mattel is an Affirmative Action/Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers including minorities, females, veterans, military spouses, individuals with disabilities, and those of all sexual orientations and gender identities.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment. 

Videos to watch:
The Culture at Mattel
Mattel Investor Highlights