Executive Business Administrator

The Customer Success Engineering team is seeking an Executive Business Administrator to support the VP of Small, Medium Business (SMB) Engineering and a global team of 100+. 

The role is based in Redmond, WA and requires 2-3 days per week in the office.

The successful candidate will have demonstrated work experience in a fast-paced environment, planning, organizational and time management skills, flexibility, ability to work independently and be comfortable operating with ambiguity, meeting deadlines, changing direction in rapid response to a fluctuating work environment and prioritize among multiple projects with a dynamically changing workload.  The ideal candidate will possess excellent written and verbal communication skills – they can drive clarity and show excellent critical thinking skills when communicating and problem-solving.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day. 

• Leadership and Executive Support: Plays a visible and important leadership role with customers, partners, as well as contacts at all levels of Microsoft. Leads by example and serves as a role model to colleagues by maintaining a professional attitude, demonstrating executive presence, and influencing others. Works in close partnership with the Leadership Team (LT) and extended Leadership Team (XLT). Provides travel support and manages logistics for VP travel.    
• Cross-Functional Collaboration and Communication: Works closely with the CSE Business Health team and the CSE lead EA for budget reporting and ad-hoc items. Actively partners with the SMB Eng Business Manager to support a streamlined rhythm of the business such as ensuring workback plans and related meetings are appropriately scheduled. Develops and maintains relationships with partner teams across multiple organizations (e.g., business-support professionals, Human Resources). 
• Calendar Management: Provides calendar management and time planning support for VP, ensuring the schedule aligns with Executive’s priorities and commitments. Must have ability to analyze and respond to changing business priorities daily. Learns and/or aligns calendar based on knowledge of manager's preferences and operating styles.  
• Team Support: Contributes to our organization's workplace culture by participating, promoting, and contributing to team, organization, and division events/activities. Provides team support by managing distribution groups, organizational charts, Microsoft Teams channels, SharePoint sites, and contributing to new hire onboarding and employee departure experiences. Responsible for headcount/PCN management, space allocations, collection of Microsoft assets and timely updating of Employee Central data. Manages space for team.