Document Controller

Are you ready to make a positive impact for a growing business in the construction space?

As a construction site Document Controller you will be responsible for managing, processing, maintaining, retrieving, storing, and disseminating all records related to the management activities of all documents related to the construction of the Data Center. The document controller will also ensure documents and records meet criteria (format, identification, and approvals) specified by Microsoft Specification and related requirements. 

In addition, the Document Controller will be responsible for coordinating with General Contractors and vendors to correct any documents and records not meeting requirements relative to document deliverables. The document controller will prepare weekly reports and/or presentations documenting status of all deliverables required for successful turnover of the facility. 

You wll work directly for the Director of Field Operations. This leader supports the strategic and tactical delivery of data center projects. 

Microsoft Cloud Operations + Innovation (CO+I) is the team behind the cloud. CO+I is responsible for delivering over 200 Microsoft web portals, Live and Online Services around the world including infrastructure, security and compliance, operations, globalization, and manageability. Our focus is on smart growth, high efficiency, and deliver trusted experience to customers and partners worldwide. We are looking for a passionate, high-energy individual to help build the network that powers the world’s largest online services

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Required/Minimum Qualifications:

• Bachelor's Degree AND 4+ years experience in engineering, product/technical program management, data analysis, or product development.
  • OR equivalent experience.
• 2+ years experience managing cross-functional and/or cross-team project.

Other Requirements: 

Ability to meet Microsoft, customer and/or government security screening requirements are required for this role.These requirements include, but are not limited to the following specialized security screenings: 

• Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Additional or Preferred Qualifications:

• Bachelor's Degree AND 8+ years experience in engineering, product/technical program management, data analysis, or product development
  • OR equivalent experience.
• 6+ years experience managing cross-functional and/or cross-team projects.
• 1+ year(s) experience reading and/or writing code (e.g., sample documentation, product demos).

#COICareers #EPCCCareers

• Work closely with the project management team on all aspects of project schedule, document management and project delivery 

• Develop and maintain the Document Management System by Microsoft specifications. 

• Ensure proper document classification, sorting, filing, and proper archiving. 

• Manage flows of documents in electronic form. 

• Perform document quality check in accordance with document control procedures. 

• Perform file backups to ensure proper storage and archiving of electronic registers. 

• Ensure all documentation is accessible and able to be audited within a centralized document archive. 

• Monitor document viewers and update as necessary. 

• Ensure all documents are up to date. 

• Collect and register all technical documents such as drawings and blueprints in the system. 

• Keep other personnel updated on new document versions and maintain authorized access. 

• Maintain confidentiality regarding sensitive documents. 

• Establish and maintain record retention timelines. 

• Take meeting minutes and log appropriately Assist in maintaining effective relationships with general contractors, subcontractors, vendors, manufacturers, and engineers.  

• Coordinate meetings and activities of vendors, manufacturers and general contractors, concerning needed information. 

• Assist in maintaining effective relationships with general contractors, subcontractors, vendors, manufacturers, and engineers. 

• Coordinate meetings and activities of vendors, manufacturers and general contractors, concerning needed information. Provide weekly project status on reports concerning General Contractor adherence to specifications.

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