Office Manager

4 Days ago • 3-5 Years

About the job

Summary_{By Outscal}

OpenGov seeks a detail-oriented Office Manager to ensure a smooth-running office environment. Ideal candidate will have 3-5 years experience in facilities management, office management or administrative assistance. Strong communication, organization, and problem-solving skills are essential.

OpenGov is home to an exceptional team - passionate about our mission to power more effective and accountable government. By bringing the OpenGov Cloud to our nation's state and local government, we’re transforming communities so they can thrive!

Imagine yourself being able to help small business owners open their doors faster, ensuring our tax dollars are accounted for, creating safer infrastructure, modernizing the permitting process, and assisting with disaster recovery. The work you do here every day has a meaningful impact on people's lives!

🌟 OpenGov is a 2023 Top Workplaces USA award winner and a Forbes America's Best Startup Employer 🌟

Join our smart, fun, and humble team to experience the most rewarding career of your life!

Job Summary:

The Office Manager will ensure that all office responsibilities are executed with excellence. The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined. A customer-oriented approach is essential. This role is based in OpenGov's Chicago office. This position is scheduled for 30-40 hours per week, and is benefits eligible.

Responsibilities:

Greet and welcome guests, candidates, and new hires as well as conduct office tours to first time visitors
Monitor and supply office materials and food/beverage supplies
Plan, manage, communicate and oversee in-office events including any catering for office lunches/meetings
May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail
Plan and manage local off-site events
Manage and maintain the office environment, ensuring it follows brand standards and is clean and presentable
Oversee ongoing maintenance of our facilities and repairs
Implement and ensure office safety procedures and OSHA compliance
Maintain and manage emergency response documentation and testing schedule, safety and evacuation plans, workplace violence plans
Collaborate and manage relationships with vendors, and manage the procurement approval process where necessary
Drive efficiency in office procedures and processes, while maintaining workplace excellence through reporting, account management, and documentation upkeep
Oversee routine employee service requests, maintenance and cleaning tasks to team members ensuring that day-to-day requests are prioritized and completed in a timely manner
Identify and implement cost-saving strategies, and manage to the budget provided
Be an ambassador for company culture, including planning and executing office culture events
Collaborate with leadership to ensure that company values and culture are integrated into daily office operations
Foster strong internal and external relationships, effectively collaborating across all organizational levels to understand their needs and ensure our workplace supports their objectives

Requirements and Preferred Experience:

3-5 years of experience as either a facilities manager, office manager or administrative assistant
Experience with G-Suite
Proven experience as front desk representative, agent or relevant position
Knowledge of office management and basic bookkeeping
Strong communication and people skills
Good organizational and multitasking abilities
Problem-solving skills
Customer service orientation

What makes OpenGov unique

» Leadership: CEO Zac Bookman (MPA from Harvard and JD from Yale) is truly a mission-driven CEO. He was named one of the 100 most Intriguing Entrepreneurs by Goldman Sachs, a Tech Pioneer by the World Economic Forum, and SF and Silicon Valley Business Times' 40 under 40 class of 2018!

» Growth: Record breaking growth with 1,800+ governments (and counting) using our products. Click here to read more.

» Culture: Winner of 2023 Top Workplaces USA award, Awarded Top 25 Cloud Companies to Work For, Winner of Forbes 2022 Best Startup Employers, 50 Best Workplaces award. Check out our Careers Video!

» Perks: 90% paid Medical/Dental/Vision premium for employees, fully paid Life and Short/Long term disability insurance, Unlimited PTO, Parental Leave policy, annual wellness stipend, anniversary awards, and more!

» Product: Named to the GovTech 100 (seven consecutive years), we are the leader in cloud software for our nation's cities, counties, and state agencies.

» Mission Driven: We are a technology company with a passion for the mission. We're powering more effective and accountable government.

Come join us and make a positive social impact!

OpenGov is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.