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Office Administrator

Ontario, Canada (On-site)

Office Administrator

2 Weeks ago • 2-4 Years

About the job

Summary_{By Outscal}

3 skills required for this role

Boost these skills to join the top 1% applicants for this job

Must have:

Office Administration
Vendor Relations
Executive Support
MS Office Suite

Good to have:

Event Coordination
Office Management Software
First Aid Certified
Bookkeeping Tasks

Perks:

Office Snacks
Team Events

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Mistplay is seeking an Office Administrator to support the smooth and efficient operation of our Toronto office and provide essential administrative support to our executive team. This role is critical in creating a positive, organized, and well-functioning workspace, where both employees and visitors feel welcomed and supported. As the Office Administrator, you will manage a variety of tasks ranging from office supply management to event coordination and vendor relations, all while maintaining a high standard of organization and responsiveness. This role is ideal for someone who is proactive, highly organized, and enjoys contributing to a dynamic, people-oriented environment.

What You’ll Be Doing:

Serve as the first point of contact at reception, greeting employees and visitors with warmth and professionalism, managing deliveries, and maintaining a welcoming presence. This role is expected to be onsite, Monday-Friday.
Maintain office supplies, snacks, and equipment by conducting regular inventory checks, placing orders, and ensuring timely delivery of necessary items.
Liaise with vendors and service providers to ensure quality service, handling maintenance for office utilities and equipment (e.g., printers, coffee machines) and coordinating repairs when needed.
Manage scheduling and set-up for office spaces, facilitating the smooth coordination of meetings, events, and on-site activities for team gatherings and cross-departmental collaborations.
Support company culture events and office celebrations, partnering with event planners to prepare spaces, order catering, and ensure all logistics are executed seamlessly.
Organize and maintain office-related information and resources, making sure that essential information and tools are readily accessible to all employees.
Uphold workplace safety standards, working alongside the internal health and safety representative to address any concerns and maintain a secure environment; obtain and maintain first aid certification.
Assist the executive team with calendar management, travel coordination, and expense tracking, providing efficient administrative support to keep schedules and communications streamlined.
Oversee daily office cleanliness and organization, ensuring common areas are presentable, restocked, and functional to support an optimal work environment.
Handle light bookkeeping tasks, such as managing petty cash, tracking expenses, and submitting relevant documentation to the finance team as needed.

What We’re Looking For:

2-4 years in office administration or a similar role, with proven success in multitasking and maintaining an organized workspace.
Excellent communication and interpersonal skills, with the ability to engage professionally with vendors, executives, and team members, fostering a positive office atmosphere.
Proactive problem-solver with a keen eye for detail, able to anticipate office needs, handle unexpected situations, and maintain a well-ordered environment.
Proficiency in Microsoft Office Suite, along with a basic understanding of office management software and systems.
Flexible and adaptable to changing priorities, comfortable managing multiple responsibilities in a fast-paced, collaborative environment.
Strong understanding of health and safety regulations, committed to creating a safe and compliant workplace for all employees.

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About The Company

Mistplay

4 Active Jobs

Mistplay is the #1 loyalty app for mobile gamers. Our highly engaged community is made up of millions of users looking to discover new games and earn as they play. We reward users for the time and money they spend within the games they download from our platform, and they can redeem those rewards for gift cards.

Join Mistplay and unlock your potential in a vibrant, innovative, and collaborative environment where your passion for mobile gaming meets limitless opportunities.

**Mistplay’s Mission:**

To be the best way to play mobile games for everyone, everywhere!

**Fun Facts:**

The #1 loyalty app for mobile gamers

Over 30M+ lifetime installs globally on Android

Over 400+ games to discover on the Mistplay app

Doubled our employee headcount in 2023

Backed by GrowthCurve Capital as of December 2021

**Business & Company Achievements:**

Ranked as a Top 5 Media Source in 6 different categories spanning ROI & Retention in the Singular ROI Index 2023

Ranked on the 2023 Canada Top 100 - Montreal’s Top Employer list

Ranked on the 2023 Canada’s Top 100 - Top Employer for Small/Medium Business