Administrative Coordinator

Romero Games is partnering with a major publisher to develop John Romero's next exciting First Person Shooter, and we're looking for talented individuals to join our team. This is a unique opportunity to work at a thriving independent studio on a high-profile title that will be enjoyed by millions of gamers worldwide. Be part of something special—apply today!

As an Administrative Assistant at Romero Games, you will play a crucial role in supporting the day-to-day operations of our dynamic work environment. The ideal candidate will be organized, detail-oriented, and communicate well. Knowledge and passion for games is a must.

What you will do:

• Administrative Support

  • Manage the day-to-day administrative operations for senior leadership, including meetings, phone calls, correspondence, and calendar management.

  • Provide travel and accommodation booking services for leadership and other team members as needed.

  • Assist with creating documents and presentations for internal and external use.

  • Act as a critical interface between external partners, ensuring clear and professional communication.

  • Handle sensitive and confidential information with discretion and professionalism.

  • Coordinate procurement of goods and services, including office supplies, computer equipment, and vendor relationships.

• Office and Event Management

  • Schedule and coordinate meetings, ensuring efficient use of time and managing logistics (room setup, audiovisual needs, catering, etc.).

  • Assist with organizing office events and team-building activities.

  • Support the planning and implementation of studio-wide activities.

• Recruitment Coordination

  • Schedule interviews with prospective candidates, collaborating closely with hiring managers to ensure smooth scheduling and clear communication.

  • Provide timely updates and support to candidates throughout the interview process, including logistics, interview format, and follow-ups.

  • Ensure confidentiality processes are followed, such as ensuring NDAs are signed by interview candidates.

  • Contribute to recruitment process improvements and maintain recruitment progress reports for leadership.

What You Need to Have

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role (3+ years preferred).

• Experience in recruitment coordination or a related role (2+ years preferred).

• Excellent IT skills, including proficiency in Microsoft Office Suite and Google Workspace.

• High level of initiative, self-motivation, and a proactive approach to problem-solving.

• Strong organizational and multitasking abilities with an eye for detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple tasks with varying deadlines in a fast-paced and dynamic work environment.

• Commitment to continuous improvement and delivering high-quality results.

• Familiarity with the games.

What Is Nice to Have 

• Experience working in a creative environment or the gaming industry.

• Player of FPS games and a passion for staying informed about industry trends.

• Familiarity with project management tools and software such as JIRA and Confluence.

• A solution-oriented mindset and ability to adapt to changing priorities.

This role is onsite in Galway, Ireland. If you are passionate about games and thrive in a dynamic environment, we would love to hear from you!

Benefits:

• Ownership. Everyone in the company benefits from ownership in the company. Every full-time Romero Games employee is given a stake. (This benefit is not open to contractors.)

• Vacation: Time off for vacation. Five weeks vacation per year + 10 national holidays. Extra vacation days after 5 and 10 years of service.

• Hybrid Working. Flexible working hours, including work-from-home and remote work.

• Sabbaticals: At 5+ years, should you choose to take unpaid time for a personal project, we will cover 20% of your pay provided that it is in your area of interest.

• Premium Health. Premium health benefits, plus extended healthcare coverage.

• Fertility Leave: For employees undergoing IVF treatment, surrogacy or other forms of fertility treatment, two days per cycle for recovery or travel.

• Relocation assistance. Flexible start dates, relocation reimbursement and assistance in finding housing. 

• Life-Friendly Policies: We understand that work is one of the things that you do and that life happens. We have a long and consistent pattern of life-friendly management, whether taking your kids to creche, assisting your parents with an appointment, or taking your pet to the vet.

• Menopause: Up to five days off per year for appointments or recovery days.

• Compassionate Leave / Bereavement. We support employees by offering paid time off during bereavement for immediate family. This includes loss of pregnancy, including the loss of surrogate pregnancy.

• Parental Leave and Support. Family-focused benefits include fully paid maternity and paternity leave and flexible work hours. Most people here are parents. We get it.

• Professional Development: World-class workshops on accessibility, diversity, design and more, from internationally recognized experts.

• Social Events. Regular social events such as pub nights (including online pub nights), holiday parties, barbecues and conferences, with accommodation and travel covered by us. 

• Expert Speakers. Monthly insider expert seminars with renowned creators such as John Carmack, Rhianna Pratchett (Tomb Raider), Warren Spector (Deus Ex), David Brevik (Diablo), Harvey Smith (Dishonored), Josh Sawyer (Pillars of Eternity), and more.

• Bike to Work Programme: Within Ireland, using the Bike-to-Work government initiative, employees obtain a brand new bike and safety equipment worth up to €1,250 for a regular bike, and up to €1,500 for an electric bike. The scheme covers your new bike and gear, saving 52% of the retail price of bike and equipment.