People Administration Officer

People Administration Officer plays a dual role, supporting both human resources functions and office administrative operations. This position serves as a key liaison between staff, management, and external partners while ensuring smooth office operations and HR - Admin processes.

Responsibilities:

Onsite HR Support:

• Create, support and implement effective onboarding programs for new hires.
• Coordinate with various departments to ensure all necessary paperwork, systems access, and equipment are provided for new employees.
• Assist in developing and maintaining onboarding materials and welcome kits.
• Conduct on site orientation sessions to familiarize new employees with company policies, procedures, and culture.

Onsite Office Administration:

• Serve as the secondary point of contact for office maintenance, supplies, and vendor relationships.
• Assist on managing the maintenance and organization of company assets including but not limited to company laptop, email, company drives, company merchandise etc.
• Assist on managing office supplies inventory and procurement processes.
• Help coordinate facility maintenance, repairs, security measures and other facility related issues to building management .
• Assist on developing and implementing office policies, safety protocols and emergency procedures.
• Maintain filing systems and organize important documents.
• Document and track on site office expenses.
• Serve as an office point of contact for mail distribution, courier services and other logistics related
• Support the coordination of office events and team-building activities.
• Assist in preparing and submitting office admin reports to management.
• Assist HPSI, Admin Lead and SecOps Lead to ensure compliance with office guidelines, safety protocols, and regulations.
• Coordinate and assist DPCA-IT & HPSI with resolving any office-related issues, ensuring a safe and productive work environment.