Office Manager

1 Month ago • 3-4 Years • Administrative

About the job

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Job Description

This part-time (75%) Office Manager role in Vizrt's Stockholm office involves managing and optimizing office procedures, negotiating service contracts, resolving malfunctions, maintaining supplier relationships, participating in the safety committee, organizing events, partnering with HR on onboarding/offboarding, and communicating updates to staff. Responsibilities include managing the office space, ensuring cost-effectiveness, handling landlord communications, and supporting the leadership team. The ideal candidate will have 3-4 years of experience in a similar role, strong communication skills (English and Swedish), and proficiency in MS Office.

Must have:

3-4 years experience as office manager
Excellent organizational and time management skills
Excellent communication skills (English & Swedish)
Proficiency in MS Office
Knowledge of HR practices

Perks:

Flexible working hours
Competitive remuneration
Attractive pension package
Health care insurance
Wellness allowance

Description

In this role, you will service the office and make it work smoothly as well as support the leadership team with coordination and administrative tasks at our new and spacious office located in central Stockholm. You will work closely with HR, finance and our IT department to identify, evaluate and resolve problems connected to the everyday work at the office facilities. The position is a part-time at 75%.

Your responsibilities:

You will organize office, optimize procedures and office space
You will manage and negotiate local service contracts with external providers to ensure the business is receiving the best value for money and to ensure that agreed budget is met
You will resolve office-related malfunctions and respond to requests or issues with the landlord.
You will maintain trusting relationships with suppliers, customers, and colleagues in a reception desk/function.
You will actively participate in the work of the Safety Committee to ensure that the health and safety of the office is maintained.
You will organize office celebrations and social events.
You will partner with HR to maintain global people processes like on- and offboarding of staff.
You will share information on the above to staff on TownHalls, on the intranet etc.

Requirements

You have experience as office manager, executive assistant, event manager or a similar roll (minimum 3-4 years)
You have high integrity, being able to manage confidential information.
You have excellent organizational and time management skills and ability to work independently.
You have analytical abilities, attention to details and aptitude in problem-solving.
You have excellent written and verbal communication skills, both in English and Swedish
You have proficiency in MS Office
You have good phone, email and in-person communication skills.
You have knowledge of human resources management practices and procedures.

Benefits

We offer an exciting position in an open and friendly environment where we help each other to develop and create value. Your work will have a true impact on Vizrt's future success.

Work-Life balance as it plays an important role in generating long-lasting productivity and output.
A workplace that believes strength is found in diversity.
Rewards - you will enjoy flexible working hours, competitive remuneration, an attractive pension package, health care insurance, wellness allowance, and other benefits.
The Stockholm office has approximately 70 employees of more than 20 different nationalities represented at the office. We are in a brand-new office in Lilla Bantorget, 6 min walk from the central station in Stockholm

Recruitment Process