Executive Assistant, Development & Current (Disney TV Animation)

This position supports two VPs, Development and two Directors, Current Series, for Disney Television Animation. The primary focus of the job is heavy administration and scheduling in a vibrate, creative, talent friendly environment. The ideal candidate loves to solve problems, creates a friendly and inclusive atmosphere, is self-motivated and able to anticipate and manage shifting priorities with ease. A passion for family content and animation is a must!

Responsibilities:

Provide day-to-day administrative support to 4 Executives, including but not limited to, the following:

• Schedule meetings across multiple time zones and departments, while respecting the need for flexibility and adaptability in an ever-changing environment
• Draft, review, and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings (virtual and in person)
• Answer and respond to emails, phone calls, communicate messages and information to the executive in a timely manner
• Preparing decks for internal and external creative presentations, including editing clips and mocking up creative materials
• Coordinate travel arrangements and Itineraries
• Update department project reports, talent lists, pitch logs and overall organization of all development materials on server
• Facilitate communication between team members
• Reading, analyzing and distributing incoming memos and submissions
• Reviewing pitches, books and scripts and providing coverage, as requested

Required Qualifications:

• 1+ years of experience as an administrative assistant in entertainment
• Able to communicate with professionalism with all levels of executives, management, and staff, including high-level entertainment industry talent, agents, vendors, and with a diverse set of personalities and work styles
• Self-motivated, highly organized and excellent follow through skills
• Ability to prioritize and manage multiple tasks with a high level of detail and accuracy
• Must be creative minded, innovative, solutions-oriented and efficient
• Demonstrated ability to connect and partner well with others and build strong, effective relationships
• Ability to transition between multiple offices and make department supply/lunch runs
• Proficiency with Microsoft Office Suite, Apple Keynote and Final Draft

Preferred Qualifications:

• 2+ years of experience as an administrative assistant; entertainment, network, or talent agency experience preferred

Preferred Education:

• Bachelor’s degree with emphasis in media, film or theatre, or equivalent work experience