Office Administrator

2 Days ago • All levels

About the job

Summary_{By Outscal}

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.

Why join Coupa?

🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.

🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.

🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.

Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa.

We are looking for an Office Administrator to help lead the day-to-day operations in Paris.

You will have a strong focus on efficiency, process creation, creativity, and delivering happiness to all employees, customers and visitors.

You should be an energetic professional, comfortable wearing multiple hats, and able to adapt and thrive in our quickly growing, ever-changing environment.

You will work closely with the Senior Workplace Manager for EMEA to deliver A-class service and offer ad hoc support, as needed, to the wider team.

This is a part-time role of up to 30 hours per week.

Please Submit any CVs in English

How You Will Impact Coupa Every Day

Work in collaboration with the Senior Workplace Manager to cultivate a productive and welcoming work environment, with specific attention to the changes of a post-COVID environment
Be responsible for the reception area including flowers/plants, reading collateral etc. and presenting the first impression of Coupa with fun and professionalism and oversee the smooth day-to-day running of the office
Meeting and greeting visitors, employees and clients and creating a hospitable environment in Coupa’s Paris office.
Correspond daily with external parties, prospects, partners, and vendors.
Management of security system
Be a First Aid Officer and Fire Warden
Deal with all emergency situations

What you will bring to Coupa:

Proven full-time experience in a fast-paced, high-growth environment including facilities management.
Ability to read, and understand construction drawings, specifications and contracts and to coordinate projects for office fit-outs and control operating and capital expenses.
Strong knowledge of Microsoft Office and/or G-suite.
Ability to interface with all levels across the entire organisation and work cross-functionally
Strong oral and written communication skills. Fluency in English and French is a must
Experience and passion for creating a warm, welcoming, workplace environment
Commitment to ongoing process improvement and developing standards

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At Coupa, we celebrate diversity and recognize its value to our customers and employees. Coupa is proud to be an equal-opportunity workplace and affirmative-action employer. All qualified applicants will receive consideration for employment regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, or any other applicable status protected by state or local law.

Please be advised that inquiries or resumes from recruiters will not be accepted.

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