Procurement & Finance Administrator
Job Summary
Job Description
Kwalee seeks a part-time Procurement & Finance Administrator (20 hours/week) to support both Procurement and Finance teams. Responsibilities are split equally between these departments, encompassing tasks like raising and tracking purchase orders, managing supplier onboarding, vendor communication, preparing procurement reports, supporting accounts payable/receivable, and assisting with monthly/year-end financial close. The role demands strong organizational and communication skills, proficiency in Microsoft Office and Google Workspace, and a willingness to learn procurement and finance principles. Experience with SAP or Oracle is a plus. The position offers valuable experience in both fields within a supportive and collaborative team environment.
Must have:
- Purchase order & requisition tracking
- Invoice processing & matching
- Supplier onboarding & communication
- Procurement report preparation
- Accounts payable/receivable support
- Strong organizational & communication skills
- Proficient in MS Office & Google Workspace
Good to have:
- Experience with SAP or Oracle
- Understanding of procurement & finance principles
Perks:
- Group health insurance
- 20 annual leave days
- Unlimited snacks and drinks
- Discounted premium gym membership
- Career progression opportunities
- Seasonal events & company merchandise
5 skills required
Job Details
At Kwalee, we foster an environment where creativity and collaboration come together. Specialising in both the development and publishing of casual and hybrid casual games, we also bring our creative touch to publishing PC & Console titles, ensuring a diverse and exciting gaming portfolio.
By joining our talented team in Bangalore or Leamington Spa, you’ll be part of a space where ideas flow freely, innovation flourishes, and team spirit stays strong. We’ve found that when we’re all together, great things happen. With over 1 billion players already reached, your work will contribute to our shared mission of making the most fun games for the world's players.
Join the team!
As we continue to grow, we are now looking for a Procurement & Finance Administrator to join our Procurement and Finance teams on a part-time basis for 20 hours per week.
In this role, you will divide your time equally between supporting procurement and finance tasks. Working closely with both teams, you will focus on administrative support, data management, and improving processes. Together, you’ll ensure the smooth and efficient operation of these vital functions while gaining diverse and valuable experience.
Responsibilities:
- Assist with raising and tracking purchase orders (POs) and requisitions, ensuring accurate invoice processing and matching with POs and received goods/services.
- Manage supplier and vendor onboarding processes, including maintaining up-to-date documentation, contracts, and procurement records.
- Support vendor communications by following up on quotes, lead times, delivery schedules, and coordinating with internal stakeholders to meet purchasing needs.
- Help prepare procurement reports, analyse data, and assess supplier performance, contributing to the development and implementation of procurement policies.
- Assist with accounts payable and receivable processes, ensuring payment deadlines are met.
- Provide administrative support for monthly and year-end financial close, including managing expenses, timesheet reminders, and other finance tasks.
Requirements:
- Basic understanding of procurement and finance principles or a willingness to learn.
- Strong organisational and communication skills, with attention to detail.
- Proficient in Microsoft Office and Google Workspace.
- Ability to manage multiple tasks, meet deadlines, and work independently or in a team.
- Enthusiastic about developing skills in procurement and finance; experience with software like SAP or Oracle is a plus.
- A-levels, vocational qualifications, or equivalent, with a desire for further professional development in procurement, finance, or business administration.
Why Kwalee?
We believe in more than just a job—we’re committed to helping you thrive with a fantastic work-life balance and a range of great benefits! With group health insurance and 20 annual leave days, you’ll have plenty of time to recharge. Stay energised throughout the day with unlimited snacks and drinks, and enjoy access to a discounted premium gym membership to keep you feeling your best.
You’ll work with cutting-edge equipment in an environment designed for your success, with clear career progression and endless opportunities for growth. To keep things lively, we host seasonal events, regular townhalls, and share exclusive Kwalee merch—making sure there’s always something exciting to look forward to!
Our Commitment to Diversity & Inclusion
At Kwalee, we take pride in being an equal opportunity employer, where we believe that diversity and inclusion are essential to driving creativity. We are committed to creating a safe, welcoming, and supportive environment where everyone can thrive.
Our culture is built on celebrating the diverse voices of our team members, fueling innovation and strengthening our connection to our players. We are dedicated to advancing equity, diversity, and inclusion across all areas of life, including age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.
We recognise the importance of self-development, career progression, and well-being in retaining our talented team. At Kwalee, we celebrate individuality and encourage everyone to bring their authentic selves to work.
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About The Company
We make the most fun games for the world's players. Find us on your phone, PC and consoles. Thanks to our players, we've achieved one billion downloads with games like Draw It, Jetpack Jump, or Airport Security. Look out for exciting PC and console games like Space Chef, Wildmender, and Robobeat.
Find out more about our team, games, publishing and careers here: https://bit.ly/45qoGYx
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