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Office Assistant - Categorie Protette Law. 68/99

Tuscany, Italy (On-site)

Office Assistant - Categorie Protette Law. 68/99

2 Months ago • 2 Years + • Administrative

About the job

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Job Description

We're seeking a proactive Office Assistant with 2+ years of experience. You'll manage office administration, handle correspondence, provide general support, and collaborate with various teams. Strong English proficiency and Microsoft Office skills are essential.

Must have:

Office Administration
Correspondence Handling
Microsoft Office
English Proficiency

Good to have:

Travel Arrangements
Event Organization
Office Management
Procurement

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Overview

The Productivity Support – Regional Operations team oversees office management and operational assistance for employees. This role offers broad exposure across various areas of the business and encompasses engaging and diverse responsibilities.

This role is solely open to those who fall within the Protected Categories under Italian Law ( L. 68/99).

What We Need

We are looking for an experienced and proactive Office Assistant to provide administrative support, ensuring smooth office operations. The ideal candidate will work in a dynamic environment, maintaining the company's image of professionalism and reliability while supporting senior management, assisting with various projects, and providing key support to the Accounting and Finance teams.

Key Responsibilities

Efficiently manage office administration and the secretariat.
Handle internal and external correspondence promptly and professionally.
Provide general administrative support, including managing the cash book, preparing invoices, and maintaining records.
Collaborate with People Operations, Accounting, IT, Legal, and Finance teams to ensure smooth office functions.
Assist with travel arrangements, residence and work permits, and other administrative tasks.
Organize and support office events and employee gatherings.
Support Health & Safety procedures and ensure office compliance.
Work closely with the Facilities Manager on office and building management operations.
Oversee office supply management and procurement.

Qualifications and Experience

Minimum 2 years of experience in a similar role (references required).
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Skype, Teams).
Strong written and spoken English proficiency (minimum level B1).

Important notes:

Please do not apply if you don’t currently have the legal right to work in Italy, or if that right is just about to expire.

Due to the high volume of applications, only those candidates that meet the required criteria for selection will be contacted.

We will only consider direct applications. CVs received via recruitment agencies will not be accepted.

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About The Company

Ion

668 Active Jobs

We’re visionary innovators who are delivering mission-critical trading and workflow automation software to financial institutions, corporations, central banks, and governments. By combining our passion for automation with a strategic view on the industries we serve, we design solutions that improve decision-making, simplify complex processes, and empower people. Simply put, we help our customers do more, faster and better than before. We believe our investments in research and development are shaping the future of automation and enabling our customers to transform their business. And we embrace the power of community, working with each other and with our customers to succeed through a positive culture of continuous improvement.