Facilities and Administration Assistant

We want you to #JOINTHEREBELLION! 

For 30 years we’ve been independently developing and publishing incredible video games at our multiple studios founded by Jason & Chris Kingsley, but Rebellion is more than just games. We have our own film and mo-cap studio, we create board games, publish books, and through 2000AD, publish comics and graphic novels such as the amazing Judge Dredd.  

Join our dynamic and expanding studio, as we seek to add a dedicated Facilities and Administration Assistant to our team!

As an essential member of our facilities team, you will concentrate on our Oxford headquarters while also contributing to the maintenance of locations across the country. Your duties will encompass the opening and closing of buildings as well as ensuring they are properly maintained and compliant with regulations. Additionally, you will work in collaboration with our facilities colleagues at other Rebellion studios to exchange insights and uphold standards of excellence.

The established working hours for this position are from 07:00 AM to 4:00 PM, Monday through Friday.

Responsibilities: 

• Oversee and prioritize tasks across all facilities to ensure efficient daily operations.
• Provide comprehensive administrative assistance, which includes managing phone calls, processing mail, coordinating courier services, and handling collections and deliveries, among other responsibilities.
• Greet visitors with a warm and professional attitude.
• Monitor and replenish office supplies, refreshments, personal protective equipment (PPE), and inventory for the snack shop.
• Ensure compliance with health and safety standards by conducting risk assessments, organizing fire drills, and tracking training needs.
• Maintain accurate building signage and manage security systems, including key control.
• Conduct Portable Appliance Testing (PAT) and keep related records current.
• Assist in the organization of company social events and the upkeep of the games library.
• Adopt a proactive approach to maintaining the office's overall condition and appearance.
• Ensure the efficient completion of meeting documentation and various administrative tasks such as photocopying, scanning, and filing.

• Demonstrated administrative expertise in a dynamic environment, efficiently managing multiple priorities.
• Familiarity with facilities management and a comprehensive understanding of health and safety protocols.
• Proficient in Microsoft Office Suite and other pertinent software applications.
• Adaptable and capable of providing coverage at various studio locations with short notice, including Didcot, Warwick, Runcorn, and Wakefield.
• Possession of a valid driver's license is required.
• Strong organisational abilities complemented by meticulous attention to detail.

We offer an extensive benefits package to our team including:  

• 26 days holiday + Bank holidays (increasing with service at 5 years – one day each year until you reach 31 days) 
• BUPA Private Medical Insurance, healthcare cash plan, including dental and Vision
• Life Assurance, Income Protection & Critical Illness Cover 
• Enhanced Family Leave  
• Interest Free, Tax-Free loans 
• Enhanced Pension Scheme 
• EAP a range of Mental Health and Wellbeing Support  
• Plus loads more… including a wide range of discounts, freebies, and social events!  

Life at Our Oxford HQ

Our riverside headquarters in Oxford places you a short walk away from the city centre. Renowned for its rich historical backdrop and esteemed educational institutions, Oxford offers a unique blend of tradition and modernity, with its beautiful architecture and green spaces.

Oxford also boasts excellent transport links, making it easy to navigate both the city and the wider country. The city’s train station, just a short walk from our studio, offers frequent services to London, as well as direct routes to major cities like Birmingham, Manchester, and Reading and we also offer free parking at the studio.

Our open-plan office promotes teamwork and innovation, with regular interaction with senior management and other departments, alongside access to free hot drinks, a handy tuck shop onsite and a range of local pubs, cafes and dining options nearby helping make every workday enjoyable!

Inside Rebellion

Whichever team you join at Rebellion we are proud of our open, friendly, and creative atmosphere. We love what we do, and we have fun doing it! As a big indie developer, we have complete creative freedom over our titles which allows us to work on a massive variety of projects across all the major platforms. 

Find out more about us here 

Our size, stability, and the variety of in-house expertise across multiple industries, makes Rebellion completely unique! We work in our own way, and we celebrate that as the key to our success. We foster an inclusive culture where you are encouraged to be yourself, to express your creativity and your talent. We are people focused and will support you in every way to can be the best at what you do. We recognise the importance of enjoying what you do and having a healthy work-life balance. We offer a friendly, creative, and relaxed working atmosphere, with sensibly managed projects and a wide variety of benefits and development opportunities for all our teams to ensure you are fully supported with your physical and Mental Well-being. 

We are actively recruiting for a diverse team and continue to add to our culture of growth and inclusion. Rebellion encourages innovation in all areas, and we look forward to hearing how you can help us to be better. We encourage all demographics of culture, gender, ethnicity, neurodiversity and beyond, because a representative team makes better products. 

If you are interested in working at Rebellion, but this role doesn’t sound quite like you, we’re recruiting for a range of positions across the studio and we’re always happy to receive speculative applications via our website. Visit our Careers website to view all our live vacancies: Rebellion: Careers 

#LI-Onsite