Executive Assistant, Office of the CCO
Job Summary
Job Description
- 5+ years administrative experience
- C-Suite support experience
- Excellent communication skills
- Strong organizational skills
- Proactive and resourceful
- Familiarity with entertainment industry
- Experience with travel arrangements
- Proficiency in MS Office & Google Suite
7 skills required
Job Details
Responsibilities
- Maintain consistent awareness of CCO's priorities and strategize schedules and communications accordingly
- Oversee CCO's calendar and daily scheduling including coordination of external and internal meetings, events, and appointments, arranging physical and/or virtual conference details, technology and A/V presentation set-up, as well as communication to appropriate parties
- Prepare agendas, maintain status reports, generate materials and information for meeting prep including biographies, credits, upcoming projects, representation, etc.
- Manage heavy call and email volume, screen incoming correspondences, disseminate team communication, proactively identify next steps and needs
- Anticipate and handle additional day-to-day tasks such as email distributions, updating contact information, managing expense reports, note-taking needs, managing meal orders for executive meetings and lunches, filing, ordering of supplies, etc.
- Create, organize, and update shared databases and electronic filing systems
- Prepare correspondence, reports, reference materials, light content-related research, and other documents while upholding the utmost discretion and confidentiality
- Read and digest important content-related documents and discern, summarize, and/or annotate critical data/information
- Arrange detailed domestic and international travel plans, bookings, itineraries, and meal reservations as needed
- Work cross-functionally with colleagues in various business units; communicate and collaborate effectively with internal and external stakeholders
- Responsible for sourcing and coordinating thoughtful gifts for clients, business partners, or employees on behalf of the CCO, ensuring they are appropriate for the occasion and recipient while maintaining confidentiality and adhering to company policies
- Ad hoc administrative duties, projects, and workflows as required, such as maintaining weekend reading logs and anticipating CCO's needs related to project development
- Serve as a representative of the CCO and Skydance to external parties with diplomacy, sensibility, and thoughtfulness, including in relation to transmitting correspondence/communication, welcoming guests, etc.
Requirements
- Bachelor's degree preferred
- 5+ years administrative experience supporting a senior-level entertainment executive; C-Suite support in a fast-paced, dynamic environment preferred
- Adept at time management, anticipating needs, hitting deadlines, and executing with precision and follow-thorough; manage and track multiple high-priority tasks simultaneously without letting things fall through the cracks
- Ability to adapt to unexpected situations while prioritizing tasks based on deep understanding of the business and CCO's schedule/priorities
- Excellent interpersonal skills with the ability to interface effectively with team members, senior management, high-level executives, talent representatives and their offices
- Excellent written, verbal, and telephone skills
- High proficiency with MS Office and Google Suites (including Word, Excel, Outlook, Google Docs); ability to learn new software quickly
- Highly self-motivated, proactive, quick-thinking, flexible, adaptable, collaborative, and resourceful, with excellent common sense and judgment
- Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships including those of confidential or sensitive nature
- Ability to give, receive, and implement feedback constructively
- Enthusiasm for the entertainment industry and familiarity with its concepts, customs, practices, players, and landscape (e.g. agencies, studios, producers, talent law firms, etc.)
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About The Company
About Skydance Media
Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, and interactive platforms. Its feature films include Mission: Impossible - Fallout, Annihilation, LIFE, Jack Reacher: Never Go Back, Star Trek Beyond, Mission: Impossible – Rogue Nation, Terminator Genisys, World War Z, Star Trek Into Darkness, G.I. Joe: Retaliation, Jack Reacher, Mission: Impossible – Ghost Protocol, and True Grit. Skydance’s upcoming film releases include Top Gun: Maverick, Gemini Man, The Old Guard, 6 Underground and the nwe untitled Terminator film. In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance Television launched in 2013. Its current slate includes Emmy-nominated Grace and Frankie on Netflix, Altered Carbon on Netflix, Jack Ryan on Amazon, and Condor on AT&T Audience Network. Skydance Interactive launched in 2016 to create and publish original and IP-based virtual reality experiences and video games. Skydance Interactive recently debuted its first original title – Archangel, a story-driven VR shooter.
About Skydance Interactive
Skydance Interactive creates and publishes original and IP-based virtual reality games. The division of Skydance Media was launched in 2016 through the acquisition of The Workshop Entertainment. Skydance Interactive’s first VR offering is Archangel, launched on July 18th 2017. Skydance Interactive in 2017 partnered with Skybound Entertainment to develop a number of original virtual reality video games based on the expansive world of The Walking Dead universe. The Walking Dead VR game will be the inaugural co-developed title from both companies. The studio is located in Marina del Rey, CA.
About Animation
In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance’s first three animated features are Luck, Split (working title), and Powerless (working title). Luck, directed by Alessandro Carloni (Kung Fu Panda 3) and written by Jonathan Aibel & Glenn Berger, is a comedy that pulls back the curtain on the millennia-old battle between the organizations of good luck and bad luck that secretly affects our daily lives. Split, directed by Vicky Jenson (Shrek) and written by Linda Woolverton, tells the story of Elian, a teenager who comes of age using her magical powers to defend her family when the opposing forces of light and darkness threaten to divide her kingdom. Nathan Greno (Tangled) is set to direct Powerless. The studio is located in Los Angeles, CA.
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