Administrative Coordinator

Provide support to the Walt Disney Imagineering site office team and Executives through guidance on processes in the daily site office routine, resolving challenges, and supporting business and travel processes as required.

This role will require you to be onsite 5 days a week in Papenburg, Germany.

Responsibilities:

On any given day, you might:

• Create a multi-city travel itinerary, taking into account things like time zones and traffic;
  arrange transportation and accommodation;
  communicate and inform Cast about the status of their travel experience and support the team with travel expenses

• Make an inventory of the office supplies, then devise a more efficient way to keep things in stock

• Schedule conference rooms, meetings and video chats

• Support the site office team by managing the office and completing secretarial tasks.

• Provide on-site team support with day-to-day questions

• Assist with onboarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions

• Provide translation of documents/letters

• Maintain databases (organization charts, distribution lists etc.)

• Prepare professional PowerPoint presentations for management and the team

• Proactively resolve problems and pitch in to help

• Plan events like service anniversary recognition celebrations, lunch-and-learns and team-building activities

• Arrange transportation and accommodation with our internal and external partners, such as global mobility and port agent for the team

• Support the Global Mobility Team and partner with the Port Agent in the travel and relocation process on:

  • Housing Identification & Walks

  • Housing Documentation

  • Accommodation Assignment and Rotation Management (Cleaning schedule, Key Delivery)

  • Car Assignment and Delivery, Managing of Parking Passes

• Communicate and inform the team about the status of their travel experience

Desired Qualifications:

• Fluent in German and English

• Professional experience as a Secretary/Assistant or Administrative Support

• Flexibility, organizational skills and proactive approach

• Ability to multi-task and prioritize deadlines and deliverables

• Very strong organizational skills

• A calm head and steady hand to deal with the unexpected

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