Workplace Coordinator (R-16704)

2 Weeks ago • All levels

About the job

Summary_{By Outscal}

Dun & Bradstreet seeks a Workplace Coordinator to manage the Ljubljana office, ensuring a smooth and positive experience for team members, customers, and visitors. This role demands strong customer service, organizational skills, and fluency in both English and Slovenian.

Why We Work at Dun & Bradstreet

Dun & Bradstreet unlocks the power of data through analytics, creating a better tomorrow. Each day, we are finding new ways to strengthen our award-winning culture and accelerate creativity, innovation and growth. Our 6,000+ global team members are passionate about what we do. We are dedicated to helping clients turn uncertainty into confidence, risk into opportunity and potential into prosperity. Bold and diverse thinkers are always welcome. Come join us! Learn more at dnb.com/careers.

We are excited to now be recruiting a part time, Workplace Coordinator to provide first class visitor and customer experience to our Dun & Bradstreet Slovenia office in Ljubljana. This will be a diverse and busy role focusing on delivering an outstanding, safe and compliant office environment for team members, customers and visitors to enjoy. Our new team member will sit within our dynamic European Workplace team and be responsible for ensuring the smooth operation of the office and promoting a positive experience. This is a 50% capacity role, with working hours beginning usually at 8am.

Key Responsibilities

Office workplace representative & customer point of contact
Reception Services
Landlord Reception – coordinating access and additional parking for visitors and entrance check to get visitor badges
Meet and greet guests and visitors, provide support manage their enquiries in a professional and courteous manner
Site Safety and Security – championing site rules and being the first point of contact for all safety and security enquiries (including CCTV, keys, all safety at work tasks, order certificate for equipment, access badge control & health & safety matters), inductions, access card & key deployment
Facilities Administration – maintaining records, site notices, processing invoicing, PO create for office supply, assisting in organizing the facilities elements of any office events and other administration relating to facilities matters, contact with vendor and contracts maintaining with collaboration with Legal department
Office maintenance: managing preventive and reactive requests and complete or coordinate any cleaning requests
Coordinating catering, incoming & outgoing mail, any other 3rd party office services
Supervise and coordinate maintenance and cleaning works and contractors
Managing and prioritizing tasks and queries as part of the day-to-day role
Managing incoming and outgoing correspondence, including mails and packages
Monitoring and ordering inventory for office supplies
Oversees property management services, including maintenance of building and ordering proper janitorial supplies

What we're looking for

Experience from working in a similar role and environment
Understanding of Health & Safety and sustainability regulations
Excellent customer service, planning and organizational skills
Strong interpersonal skills with the ability to interact and communicate effectively
Energetic, approachable, and representative of D&B, ensuring our customers and visitors feel welcome
Excellent PC and administration skills – with a sound knowledge of word and excel
Fluency in both English and Slovenian (verbal and written)
Ability to always adhere to site rules and regulations

Please note this role will be a part time, 50% position, with your day starting usually at 8am.

Does this sound like a great opportunity? Whilst some roles do have certain requirements which are essential, we try to focus on hiring based on potential rather than CV as much as possible. So even if you are unsure you fully meet the requirements, we would still love to hear from you! As we are a global company, we ask that you kindly submit your CV in English.

Our interview process will consist of a call with the talent acquisition team, a virtual meeting with members of the European Workplace team and then a meeting onsite with colleagues at the Ljubljana office.

All Dun & Bradstreet job postings can be found at https://www.dnb.com/about-us/careers-and-people/joblistings.html and https://jobs.lever.co/dnb. Official communication from Dun & Bradstreet will come from an email address ending in @dnb.com.

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