Sr. Coordinator, Production

1 Month ago • 3 Years + • Events

Job Summary

Job Description

The Sr. Coordinator, Production at On Location is responsible for developing and managing schedules for designer deliverables, streamlining communication between project management and design teams, and ensuring timely completion of projects. Responsibilities include tracking print files, organizing electronic files, updating project status, taking meeting notes, creating invoices, and auditing timesheets. The role requires proficiency in MS Office, project management software (Asana and FileMaker Pro are a plus), excellent communication and time management skills, and adherence to brand guidelines. Experience in design management, event management, or a related field is essential.
Must have:
  • Develop and manage production schedules
  • Streamline communication between teams
  • Track artwork through approvals and production
  • Proficient in MS Office and project management software
  • Excellent communication and time management skills
Good to have:
  • Experience with large-scale events
  • Knowledge of Asana
  • Ability to understand CAD drawings
  • Graphic design experience
  • Proficiency with Adobe Creative Suite

Job Details

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Sr. Coordinator, Production will be responsible for developing/management of schedules for all designer deliverables.  This position works with both the Project Management teams and the Designers to streamline communication, build out deadlines, and ensure that all deliverables are met. This person will also aid in tracking print files through the approvals processes and through the production process to final installation.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

  • Develop, collaborate & manage workflow/schedules for of all production, creative and freelance staff to ensure accuracy through completion and delivery
  • Aide in management of team workflow, logistics, updating project tracking system, and the storage of archived jobs
  • Track all artwork through the approvals, production, and installation processes
  • Aides in the organization of the electronic files structure for client, creative and production needs
  • Updates and provides regular project status with as needed
  • Take notes from design meetings and distribute those notes to all participants
  • Printing large format diagrams and design packets
  • Creating independent contractor invoices, processing invoices, and tracking of all IC workflows
  • Time Sheet Auditing
  • Copy editing
  • Become proficient in all necessary procedures/ processes as they relate to Creative Services including: Design To-Do, Expense Reports, P&L, Client & Vendor List, Quoting, Timeline/Scheduling
  • Reinforces specific guidelines and procedures with team members regarding department workflow

OTHER DUTIES & RESPONSIBILITIES

  • Follow administrative procedures for timesheets, time off requests, and other HR needs
  • Keep up to date with any deliverables the Project Management team needs for billing purposes
  • Manage AmEx billing statements for executive team

 

 You Have These:

  • Bachelor's Degree in design management or equivalent experience in creative project management required
  • 3+ years’ experience in Design Management, Event Management or related field
  • Proficient in MS office, PowerPoint, Excel, Keynote
  • Proficient in project/data management software (Asana and FileMaker Pro a plus)
  • Excellent communication/time management skills, adherence to brand guidelines, attention to detail and accuracy
  • Good timekeeping and work ethic that is characterized by commitment, motivation, and energy

 

We’d Love If You Also Have These: 

  • Bachelor’s degree in relevant field.
  • Experience working on large scale events for event/experience marketing.
  • Working knowledge of Asana.
  • Ability to understand CAD drawings, layout and floorplans
  • Graphic Design experience a plus.
  • Must be able to work independently.
  • Basic proficiency with Adobe Creative Suite a plus.
  • Possess and expand knowledge of all disciplines related to Creative Services Dept.

 

Travel:

  • Must be adaptable with work and travel schedule and be available to travel for work which may include extended work hours during nights, weekends, and holidays.  This position may require up to 20% travel.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

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About The Company

On Location is a global leader in premium experiential hospitality. We offer official ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, Super Bowl, NCAA Final Four, New York Fashion Week and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of Endeavor, a global sports and entertainment company. On Location is an equal opportunity employer, committed to a inclusive workplace environment. Visit onlocationexp.com/careers to explore.

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