Production Coordinator
Job Summary
Job Description
The Episodic Production Coordinator at Company 3 acts as an extension of the lead producer, serving as a primary point of contact for internal and external teams. Responsibilities involve organizing, supervising, and monitoring project progress, ensuring timely and accurate work delivery. Strong communication, relationship-building, and a professional demeanor are crucial. The role includes managing schedules, communicating project statuses, coordinating resources, troubleshooting issues, assisting with billing, and ensuring smooth client interactions. Experience in episodic or feature finishing post-production is preferred, along with basic knowledge of post-production workflows and scheduling software. The position requires working in the Santa Monica studio and may involve travel to the Hollywood studio. Overtime and flexible shifts are expected.
Must have:
- Excellent communication skills
- Organized and detail-oriented
- Proactive and able to work independently
- Experience in post-production workflow
- Ability to manage multiple projects simultaneously
Good to have:
- Educational background in Entertainment/Film/Arts
- Experience with Media Pulse or similar scheduling software
- Knowledge of offline editing, VFX, and sound workflows
- Experience with task-based software (ClickUp, Asana, Jira)
Perks:
- Comprehensive health, retirement, and insurance benefits (for eligible employees)
- Paid time off
8 skills required
Job Details
Business Unit: Company 3
Position: Production Coordinator
Location: Santa Monica, CA (Onsite)
Hours of Operation: 3:00pm – 12:00am PST
*Pay Range: $22.00 - $27.00 USD hourly
POSITION SUMMARY:
The Episodic Production Coordinator functions as an extension of a lead producer and be a main point of contact while working with internal and external teams to organize, supervise, and monitor the progress of projects. Possessing a sense of urgency, the Episodic Production Coordinator demonstrates an ability to work within a fast-paced and collaborative environment, delivering accurate and quality work on schedule, and has excellent skills in building relationships and communicating effectively.
In an operations capacity, this role requires a highly professional demeanor and diplomacy when dealing with clients, production management, coworkers, and artists. The Production Coordinator reports into the Head of Production and actively provides support and executes task-based work for the episodic finishing producing team.
This position will require working in our Santa Monica studio on a regular basis. You may also be required to travel and work out of our studio in Hollywood, as needed. The hours of operation for this position are 3:00 PM – 12:00 AM, Monday - Friday. Must be available to work overtime and variable shifts, including late nights, weekends and holidays, as necessary per business needs.
MAIN DUTIES:
You will help the Lead Producer manage and drive online, color and delivery schedules. You will act as a main point of contact alongside your producer for your internal CO3 team and clients via in-person interactions, e-mail, and phone. You will also assist in maintaining effective communication with the internal team and clients regarding job status. You will help coordinate and verify project needs prior to any session start times and/or client arrivals as well as deliveries. You will help keep a pulse on all projects being produced including the status of individual show/episodes and budgets.
The following tasks illustrate some of the primary responsibilities:
WHAT YOU BRING:
The ideal candidate will be a self-starter with a positive, can-do attitude. They will be adaptable, organized, and proactive, with great collaboration with all members of a project. They must be perseverant under pressure in a quick pace environment. Additional desired skills include:
ABOUT THE COMPANY:
Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.
Diversity and Inclusion at Company 3:
Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self.
It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company's HR representative if you need assistance completing any forms or otherwise need any accommodation or support in order to participate in the application process.
*The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. This range may be modified in the future. An employee’s pay position within the range may be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.
The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings as adopted and amended from time to time will apply.
The above compensation and benefits information is provided in accordance with various state, provincial, and local pay transparency laws.
This position is for an existing vacancy. Both external and internal candidates can apply for this role through the Company’s Career Page. The Company generally only contacts those individuals who have submitted an application which it wishes to interview. The application window for this position is expected to close by April 7, 2025.
Position: Production Coordinator
Location: Santa Monica, CA (Onsite)
Hours of Operation: 3:00pm – 12:00am PST
*Pay Range: $22.00 - $27.00 USD hourly
POSITION SUMMARY:
The Episodic Production Coordinator functions as an extension of a lead producer and be a main point of contact while working with internal and external teams to organize, supervise, and monitor the progress of projects. Possessing a sense of urgency, the Episodic Production Coordinator demonstrates an ability to work within a fast-paced and collaborative environment, delivering accurate and quality work on schedule, and has excellent skills in building relationships and communicating effectively.
In an operations capacity, this role requires a highly professional demeanor and diplomacy when dealing with clients, production management, coworkers, and artists. The Production Coordinator reports into the Head of Production and actively provides support and executes task-based work for the episodic finishing producing team.
This position will require working in our Santa Monica studio on a regular basis. You may also be required to travel and work out of our studio in Hollywood, as needed. The hours of operation for this position are 3:00 PM – 12:00 AM, Monday - Friday. Must be available to work overtime and variable shifts, including late nights, weekends and holidays, as necessary per business needs.
MAIN DUTIES:
You will help the Lead Producer manage and drive online, color and delivery schedules. You will act as a main point of contact alongside your producer for your internal CO3 team and clients via in-person interactions, e-mail, and phone. You will also assist in maintaining effective communication with the internal team and clients regarding job status. You will help coordinate and verify project needs prior to any session start times and/or client arrivals as well as deliveries. You will help keep a pulse on all projects being produced including the status of individual show/episodes and budgets.
The following tasks illustrate some of the primary responsibilities:
- Firsthand communication with Producers upon arrival and throughout the day.
- Assist in the collection and logging of project statuses and key information.
- Keep the production team up to date on project status.
- Generate prep and post status reports, daily memos, and week at glances.
- Support episodic assists with project information, prioritizing tasks, and ensuring they have the elements to complete their tasks.
- Interface with client if required elements for jobs are missing.
- Assist producer in the creation, actualizing and billing of work orders.
- Ensure all resources assigned to job are available as scheduled.
- Make sure projects and resources are ready for sessions to begin on time.
- Work with Producer and assistants to troubleshoot any session related problems.
- Assist in greeting and escorting clients to the bays upon arrival.
- Assist in checking in on artists, clients, assists, and client services on a regular basis to make sure the session is well supported.
- Notify the Producer if any delivery deadlines that will or are in jeopardy of being missed.
- Setting up test feeds prior to session, including all face-to-face virtual interaction.
- Communicating with our Engineers if any network issues arise.
- Engage Engineering staff to resolve urgent technical problems.
- Project scheduling.
- Coordinating project details across sister facilities.
WHAT YOU BRING:
The ideal candidate will be a self-starter with a positive, can-do attitude. They will be adaptable, organized, and proactive, with great collaboration with all members of a project. They must be perseverant under pressure in a quick pace environment. Additional desired skills include:
- Educational background in Entertainment/Film/Arts is a plus.
- Episodic or Feature Finishing Post-Production working experience is a plus.
- Basic knowledge of offline editing, VFX and sound workflows.
- Basic knowledge of scheduling the post process.
- Media Pulse and/or post-production scheduling software experience.
- Background and/or knowledge of offline editing.
- Basic knowledge of task-based software (ClickUp, Asana, Jira).
ABOUT THE COMPANY:
Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.
Diversity and Inclusion at Company 3:
Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self.
It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company's HR representative if you need assistance completing any forms or otherwise need any accommodation or support in order to participate in the application process.
*The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. This range may be modified in the future. An employee’s pay position within the range may be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.
The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings as adopted and amended from time to time will apply.
The above compensation and benefits information is provided in accordance with various state, provincial, and local pay transparency laws.
This position is for an existing vacancy. Both external and internal candidates can apply for this role through the Company’s Career Page. The Company generally only contacts those individuals who have submitted an application which it wishes to interview. The application window for this position is expected to close by April 7, 2025.
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About The Company
Company 3 is a comprehensive postproduction facility for features, episodic, commercials, and music videos. Known for its creative color artistry, pioneering technology, and global reach, Company 3 is trusted to deliver a quality product every time. It is home to one of the largest and most talented pools of colorists and visual effects artists working in post-production today with a client list that includes many of the most respected and talented film and entertainment professionals in the industry.
Company 3 offers solutions-based services ranging from color correction, Digital Intermediate (DI), and file-based workflows to visual effects and online services. Through its virtual outposts, Company 3 Colorists are available to clients around the world.
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