Executive Business Administrator

Are you looking for an exciting new opportunity in the super charged Gaming industry?  As well as a place to grow your career while learning and having fun? If so, join the Microsoft Gaming Digital Sales Team.

The Microsoft Gaming ecosystem has millions of amazing fans and thousands of incredible content creators. The Gaming Digital Sales Team connects fans with great gaming experiences, allowing them to play the games they want, with the people they want across any device. The team executes hundreds of unique title releases, marketing promotions, and curated experiences for players globally to ensure delivery of an amazing set of experiences.   

The Gaming Digital Sales Team, within the Consumer Sales Organization is seeking an Executive Business Administrator to provide exceptional administrative support to the Corporate Vice President of Gaming Digital Sales.

To be successful in this role you'll need to navigate a fast-paced environment and be able to build a close-knit partnership between the Corporate Vice President (CVP) and the organization’s Chief of Staff.  This collaborative partnership is essential to contributing to the impact to the broad organization and the CVP being supported.

Additionally, the successful candidate must be able to multi-task, have proven interpersonal skills, take initiative, demonstrate good judgment, and maintain a high level of confidentiality. They must be highly competent at setting priorities while executing multiple tasks simultaneously.  The successful candidate must also build trust through consistent and timely follow-up, with clarity in communication.

You would be joining a team of diverse Administrative Business Support professionals across the Consumer Sales Organization, who all appreciate the value of great customer services and teamwork.

What our team offers

At our core, we are a customer-focused team that encourages a diverse & inclusive culture. We are respectful, collaborative, honest, accountable, and approach work with a fun, positive attitude. The right candidate can expect to have opportunities to excel and be recognized for the impact and contributions, grow their career experiences, and contribute to an amazing team.

What I will do for you

• Champion your successes at every level of our leadership
• Empower you to gain new experiences and improve upon your strengths
• Support who you are as your authentic self
• Make career development a consistent priority

While this role is 100% remote, this individual will be expected to adhere to PST hours consistently due to the nature of the responsibilities and additional travel may be required. 

 Required Qualifications:

• 5+ years Executive Administrative and Business Support experience in an environment with an emphasis on scheduling/calendaring Executive meetings/events, travel management, and administration work for executive/upper-level management or equivalent experience. 

Preferred Qualifications:

• 5 + years of Microsoft Outlook Executive Calendar Management Experience.
• Demonstrated planning and organization skills, positive attitude, and willingness to learn.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Demonstrated ability to maintain high attention to detail in previous roles or projects.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $28.46 - $48.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $39.76 - $55.67 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:

Microsoft will accept applications for the role until January 13, 2025.

• Calendar Management and Meeting Logistics: Provides strategic calendar management and time planning support for Corporate Vice President, Consumer Sales Organization (CSO) Gaming Digital Sales. Owns calendar, meeting preparation, and delegate coordination based on knowledge of manager and business needs. Executes decisions around prioritization based on business knowledge context and communication with CVP.
  
  Exercise a sense of priority and awareness for high impact meetings, and urgent business needs, ensuring timely follow-up. Proactively engages with leader and key stakeholders to make decisions and cascade information as needed. Calmly manages ambiguity.

• Travel Management for CVP: Works with Executive Travel to coordinate travel arrangements (e.g., accommodations, transportation) for manager. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity.
  
  Drives proactive communication across stakeholders ahead of travel and may communicate with domestic and international stakeholders to ensure the supported leader maximizes business trip outcomes. Ensure required documents (e.g., visas, passports) are obtained for international travel. Manages and ensures compliance with US Travel Tax Tool.

• Team Support: Provide team support for about 85 Full time employees (FTE), including headcount management, budget, morale events, distribution group management, onboarding/offboarding and other tasks/projects.
• New Hire: New employee set up, and procurement of goods and services including computer equipment, office supplies, reference materials and facility requests. Works with stakeholders to create new requisition in ICIMS.
• Rhythm of Business: Works closely with the Chief of Staff to plan out the calendar for the year. Setting up recurring meetings such as All-Hands, MBRs, Engage and Enlightenment Forums. Maintain ROB Calendar. Maintain updated Organization Charts and position number (PCN) management.
• Purchase Order (PO) Management: Open all POs for the team, this includes Marketing and Vendor Resources on Outsource IDs.
• Vendor Management: Works with Business owners and managers to keep Employee Central up to date with their start and end dates. Update reports to as asked.
• Expense Report: Acting liaison for interim approver on all MS FTE expense reports. Scrub details for correct coding and all required receipts are attached to the report.
• Morale and Volunteer Events: Plan all moral and volunteers’ events coordination, including location, catering and activities.
• Communication:Build and support good business relationships with executive level and counterpart administrative staff, both internally and externally.
• Admin Team Building/Support:Work as part of a strong admin team to manage the needs of the overall organization.