Events Coordinator

Description

• Assist in the planning, coordination, and execution of external events.
• Collaborate with the Event Marketing Manager to develop event strategies that align with our organization's goals and objectives.
• Manage event logistics, including transportation arrangements and rooming lists.
• Ensure timely preparation and delivery of all event materials, such as marketing collateral and promotional items.
• Oversee event registration and attendee management, including RSVP lists and pre- and post-event communications.
• Partner with internal stakeholders—marketing, sales, and creative teams—to maintain consistent event messaging and branding.
• Track and manage event budgets and expenses.
• Conduct post-event evaluations to assess success and identify areas for improvement.
• Schedule content calls and planning meetings with stakeholders.
• Manage event incentives, including attendance reports and gift card orders.
• Coordinate with the creative team to develop event marketing materials, such as invitations, signage, and promotional items.
• Create and distribute Cvent invites for both virtual and in-person events.

• Assist in planning and executing external events, managing logistics, and ensuring smooth operations.
• Work with the Event Marketing Manager to align event strategies with organizational goals and collaborate with internal teams for consistent messaging.
• Oversee event logistics, prepare marketing materials, and manage attendee registration and communication.
• Track event budgets and expenses to ensure financial accountability.
• Conduct evaluations to assess success and identify areas for improvement.
• Manage event incentives and coordinate the creation of marketing materials, including Cvent invites for events.

• Bachelor’s degree in hospitality, marketing, or a related field (preferred).
• Proven experience in event planning or coordination.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in project management software and tools.
• Flexibility to work evenings, weekends, and holidays to travel as needed.
• Attention to detail and strong problem-solving capabilities.
• Creativity and the ability to think outside the box.
• Ability to thrive under pressure and meet tight deadlines.