Senior Admin Executive

About Us:

At Gameopedia, our journey began in Norway with a simple mission: to be the geeky gamer friend who helps you find the perfect games and offers top-notch recommendations. From humble beginnings, we quickly made our mark, landing our first major customer a year later—one of Norway's largest news publications. This pivotal moment propelled us to expand our operations to India, starting with five passionate gamers working around a dining table in a small apartment.

Today, with offices in Oslo and Hyderabad, we serve industry-leading video game data and insights to the biggest companies worldwide, influencing millions of gaming decisions every day. Our evolution from a small start-up to an industry leader is driven by our dedication to providing gamers with extraordinary experiences. We are now transitioning into a product company, developing B2B and B2C products that will revolutionize how people engage with games.

We are scaling up our operations, and our vision over the next three years is to create extraordinary experiences for a billion gamers every day. Join us in this exciting journey and help us shape the future of gaming!

The Role:

Gameopedia is looking for a talented and passionate SeniorAdmin Executive to help drive our next growth phase. The role requires a highly motivated, self-directed individual who can thrive in an atmosphere of ambiguity and rapid development while fostering an environment of multidisciplinary collaboration, innovation, and creative problem-solving.

This is a critical role that ensures smooth day-to-day operations, making it ideal for someone who enjoys taking initiative, organizing workflows, and enhancing workplace efficiency.

Key Responsibilities:

1. Administrative Support

• Managing Schedules: Organize and schedule meetings, appointments, and events.
• Handling Communications: Answer and direct phone calls, emails, and other communications. Act as the point of contact between executives, employees, and clients.

2. Office Management

• Supply Management: Order and manage office supplies and stationery, ensuring the office is stocked and operational.
• Vendor Relations: Communicate with external vendors & coordinate deliveries.
• Meeting Coordination: Arrange meeting rooms, set up audio/visual equipment, and ensure that necessary materials are available.

3. Travel and Event Coordination

• Travel Arrangements: Book flights, hotels, and transportation for employees or executives. Prepare travel itineraries and handle travel documentation.
• Event Planning: Assist with planning and coordinating internal and external events, including team meetings, conferences, and company gatherings.

4. Data Management

• Record Keeping: Maintain databases, input and update records, and ensure that all information is accurate and up to date.
• Filing and Organizing: Maintain and organize physical and electronic files, ensuring easy access and document control.
• Report Generation: Prepare reports, data summaries, and other documents required by management for decision-making purposes.

5. Financial Assistance

• Expense Management: Track and process expenses, receipts, reimbursements, and assist with petty cash management.
• Invoice Handling: Manage vendor invoices and ensure payments are processed on time.

6. Communication

• Internal Communication: Act as a liaison between departments, ensuring smooth flow of information and facilitating communication across teams.

7. Confidentiality and Discretion

• Handling Sensitive Information: Manage confidential information, ensuring discretion when dealing with private company matters or personnel files.

8. Customer and Visitor Relations

• Greeting Visitors: Welcome visitors to the office, manage guest registrations, and ensure the visitor's experience is smooth and professional.
• Client Interaction: Respond to inquiries from clients or external stakeholders and maintain a professional company image.

9. General Office Duties

• Office Cleanliness: Ensure the office space is tidy, organized, and functional, often liaising with cleaning staff or services.
• Miscellaneous Tasks: Perform other general administrative duties as needed, including photocopying, faxing, scanning, and mailing documents.

Required Skills:

• Exceptional time management and organizational abilities.
• Strong analytical and problem-solving skills.
• Excellent written, verbal, and interpersonal communication.
• Proven experience in administration management.
• Dependability, responsiveness to feedback, and ability to follow instructions.
• Proficiency in MS Office (Excel, Word, PowerPoint); experience with ERP tools is a plus.
• Ability to meet individual and team deadlines in a fast-paced, dynamic environment.
• Proactive, with the ability to thrive in situations of ambiguity.

Experience:

• 6-8 years of relevant experience in administration roles, preferably in a corporate or tech environment.

Education:

• Any graduate degree.

Location:

• Hyderabad, Full-time.

Benefits:

Competitive salary.

Health insurance.

Casual dress code.

Dynamic, collaboration-friendly office environment.