HR Team Coordinator (1 Year Fixed Term Contract)

Description

• Oversee the team member lifecycle via Workday HRIS, including the creation of new positions within the system and general systems administration to ensure proper record keeping. 
• Conduct new starter onboarding meetings and deliver welcome pack, ensure a consistent and smooth journey into SEGA. 
• Long Service Awards: collating the report, ordering statues, processing POs, processing and sending gift cards, communicating to employees and distributing statues. 
• Baby boxes: Assembling baby boxes and coordinating with HR delivery to appropriate staff member. 
• Manage engagement and exit surveys using Culture Amp and analyse results to propose actionable insights. 
• Collaborate with the shared service team to ensure seamless delivery of administrative tasks related to lifecycle changes and amendments. 

• Generate the monthly payroll input data sheet and work with SEGA Payroll & Benefits Manager to ensure the smooth running of the monthly payroll process. 
• Act as a ‘Benefits Ambassador’ promoting awareness and accessibility of benefits among team members. 
• Collaborate with the shared service team to manage benefits enrolment and ensure accurate records. 

• Coordinate internal approvals process on a weekly basis with the Operational Management Committee. 
• Partner with the Group Recruitment team to manage job postings and recruitment processes. 
• Work with the Communications team to support SEGA’s internal messaging and employer brand. 

• Oversee the HR inbox, triaging and escalating queries to the right team/Business Partner where relevant. 
• Work with the shared service team to ensure data integrity and compliance of employee records within the HRIS. 
• Raising of Purchase Orders. 
• Support coordinating event logistics i.e. getting facilities and creative services briefed and together on the same day. 
• Support maintaining distribution lists, working with the Systems team. 
• Support with design briefs for HR focussed comms projects: lock screens; presentation decks etc. 
• Contribute to process improvements by identifying inefficiencies and creating streamlined workflow documents. 
• Support the coordination of SEGA training/L&D sessions, including scheduling and participant communications. 
• Proactively support other administrative duties across the department when required. 

• Previous administration or Project Co-ordination experience 
• A good understanding of the importance of good internal communication 
• Exceptional organisation skills and meticulous attention to detail  
• You're a 'people-person' with excellent communication skills, and able to work effectively with colleagues and candidates at all levels  
• Excellent ability to multi-task and adapt to priorities in a busy environment 
• Critical and creative thinker, able to identify new and innovative ways to improve the way we do things  
• Self-starter, not afraid to get into the details and execution 
• Must be able to handle confidential information with the utmost discretion