Executive Assistant, Business & Legal Affairs, Music

Netflix is one of the world’s leading entertainment services with 278 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

The Role

Netflix is one of the world’s leading entertainment services, with 283 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time. 

Our Music Business Affairs Group is looking for a new member to join the team: an Executive Assistant who shares our passion for music, the entertainment industry and great content. Someone who seeks out and thrives in an where freedom and responsibility are a tenet, and passion, innovation and curiosity are mandates.  A stunning and selfless colleague for whom no task is too small or insurmountable.  
 

This role will report to the Vice President, Business and Legal Affairs, Music,  and will support the VP as well as other team members including the Director, Data, Rights and Technology, Music.  The Music BA Group is a global team with team members in Los Angeles, London, Seoul, Tokyo, Singapore, Mexico City, São Paulo and Mumbai. The group is responsible for providing end to end music business and legal support for Netflix’s content and marketing, from the production and licensing of series, films and other content to other lines of business (such as games, consumer products and experiences), through to the distribution of the Netflix service globally.  This role is based in our Los Angeles office and will interact and work with our team members across the globe.  

The successful candidate is self-motivated, quick-thinking, solution-oriented, and able to calmly juggle diverse responsibilities with grace, enthusiasm and humour. This person  is able to execute multiple timely tasks in a fast-paced environment with a high degree of precision and professionalism.  If you are that candidate, your organizational skills are unparalleled and you have an unwavering attention to detail at all times.  You are flexible and embrace change as an opportunity to iterate and improve.  You understand timelines and are able to operate independently to proactively action tasks and projects, yet you also effectively collaborate with others and excel in a team-oriented environment.  You are comfortable managing competing deadlines and understand how to prioritize.   You thrive in and seek an environment that is highly inclusive and that values your natural ability to be a strong ally to others.  As a quick and independent thinker, you always anticipate the next step and have impeccable follow-through.  Your exceptional judgment means that you handle confidential information appropriately at all times and your strong bias to action means that you independently set priorities to see projects to conclusion without being instructed to do so. 

Specific responsibilities include, but are not limited to:

• Detailed and extensive schedule management, maintaining calendars, and scheduling internal and external meetings.

• Booking and coordinating domestic and international travel arrangements.

• General administrative duties, including scheduling calls and meetings (including recording certain meetings), processing travel and expense reports, taking, editing and circulating notes from team meetings.

• Facilitating execution of agreements as needed (paper or digital), digital filing.

• Arranging on site access for and greeting business guests.

• Creating presentations under the direction of the team, managing and updating the team’s internal website, etc.

• Managing, maintaining and updating various dashboards, databases, onboarding tools, organization charts, calendars, and trackers.

• Planning, booking and overseeing events, including   offsite/onsite meetings, lunches, dinners, industry events.

• Onboarding and set up of new team members.

• Collaborating with other assistants within and outside of the team. 

Qualifications:

• BA/BS Degree highly preferred

• 5+ years as an executive assistant in a business and legal affairs setting is highly preferred

• Unparalleled organizational skills and unwavering attention to detail

• Tech-savvy with proficiency in the Google suite of apps, high degree of comfort in learning and working with online tools and applications, and a strong sense of how cloud-based document and database systems are used in a modern business environment

• Clear, concise communication skills and excellent interpersonal skills

• Exceptional judgment, particularly in handling confidential information and in supporting personnel matters

• Ability to work proactively, independently and reliably on multiple projects under tight time frames in a fast-paced  environment

• An approach to work that is highly inclusive and collaborative, fluid and flexible, and responds positively to change, feedback and new ideas

• Ability to pivot quickly and be resourceful, think practically and be solution-oriented

• Curiosity and eagerness to tackle additional projects and matters outside areas of expertise

• Understand, advocate for, and embody the Netflix culture and team goals

Our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $60,000 - $240,000.

Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs.  Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more detail about our Benefits .

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.