Security Administrative Assistant Co-Op

About This Role

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, civil aviation, and healthcare by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.
• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.
• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

Summary 

The candidate will provide Security administrative support and work closely with the Security leadership, assigned Program Management and staff. The candidate will be responsible for ensuring all aspects of the National Industrial Security Program are accomplished in an acceptable manner.

Essential Duties and Responsibilities 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Administration and maintenance of prime and subcontract DD254s and associated database.
• Assist in maintaining Security files and records.  Monitor records retention schedules and disposition sensitive materials in accordance with established schedules.
• Develop knowledge of the 32 CFR Part 117/NISPOM
• Provide assistance during required internal security self-inspections and Defense Counterintelligence and Security Agency (DCSA)/Customer Security Assessments
• Become familiar with FOCI restrictions, mitigation agreements and operations under DCSA directed agreements (e.g., SSA, AOP, ECP, TCP., etc.) and provide administrative support, when necessary.

Qualifications and Education Requirements 

• Must be actively enrolled in college or university seeking an AA or BS degree in Criminology, Security Management, or a Technical field
• Must be well organized, self-motivated, willing to work in a team environment, be able to prioritize tasking and perform in a multi-tasked and dynamic environment
• Strong communication skills (oral and written), customer service and interpersonal skills
• Proficient competency level with Microsoft Office Suite programs
• Ability to work with minimal supervision, detail oriented
• Ability to maintain a high level of accuracy and integrity

Preferred Skills

• Ability to read and interpret DoD and company regulations
• Compilation of data and statistical analysis
• DoD FOCI-related security experience

Security Responsibilities 

Must comply with all company security and data protection / usage policies and procedures.  Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval.  All government and proprietary information will be accessed and stored electronically on company provided resources.  

•  Incumbent must be eligible for DoD Personal Security Clearance. 

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role. 

Work Environment 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

• Work must be performed onsite.  Remote work will be authorized on an as-needed, exception basis.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

• Work activities require sitting, standing or walking for short periods throughout the day and focused visual concentration or focused listening.
• Ability to lift and carry a minimum of 35 pounds and manual dexterity to bend, stoop, squat and stand for prolonged periods
• Must have color vision
• Ability to sit and operate a personal computer for long periods

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice. 

CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you’d like more information about your EEO rights as an applicant under the law, please click here Know Your Rights: Workplace Discrimination is Illegal. 

PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 

Position Type                       

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer 

CAE is an equal-opportunity employer committed to diversity, equity, and inclusion. As "One CAE," we take affirmative action to ensure equal opportunity for all applicants regardless of race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, Veteran status, age, or other legally protected characteristics.  

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. If reasonable accommodation is needed to participate in the job application or interview process, please get in touch with us at rh-hr@cae.com.