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Publication Manager

Illinois, United States (Remote)

Publication Manager

3 Days ago • 2-4 Years • Administrative

About the job

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Job Description

The Publication Manager II will provide operational support to the Global Scientific Publications (GSP) team. Responsibilities include managing publication projects (abstracts, posters, presentations), ensuring adherence to policies and procedures. This role involves vendor and contract management, publication tracking, and cross-functional collaboration. The ideal candidate will have strong organizational, communication, and critical thinking skills, along with proficiency in Microsoft Office Suite, SharePoint, and electronic file management tools. Experience in project/process management, publications management, or medical/technical writing is preferred, with familiarity with Datavision software a plus. The position is a fully remote, 12+ month contract opportunity with a prominent pharmaceutical client.

Must have:

Vendor & Contract Management
Publication Project Management
Financial & Metric Reporting
Cross-functional Collaboration
Strong organizational skills
Proficient in MS Office Suite & SharePoint

Good to have:

Datavision software familiarity
Medical/Technical Writing experience

Perks:

Medical, Dental, and Vision Insurance
Life Insurance
401(k) Program
Commuter Benefits
Learning and Education Reimbursement
Ongoing Training & Development

Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands. We’re currently seeking a Publication Manager for a prominent pharmaceutical client, offering a fully remote, 12+ month contract opportunity.

This is a great chance to contribute to a global scientific publications team while managing key projects and processes within the pharmaceutical industry. If you're a detail-oriented professional with a knack for project management, vendor relations, and scientific publishing, this could be the role for you.

Overview

The Publication Manager II will provide vital operational support to the Global Scientific Publications (GSP) team. In this role, you’ll manage publication projects, including encore abstracts, posters, and slide presentations, ensuring they adhere to established policies and procedures. You'll also play an essential role in vendor and contract management, publication tracking, and cross-functional collaboration.

Key Responsibilities

Vendor and Contract Management
Create, track, and reconcile vendor contracts and billing, ensuring accuracy in monthly budget forecasts.
Train and maintain strong relationships with vendors, including billing timelines, record updates, and health check-ins.
Perform invoice analysis and budget reconciliation, identifying cost-saving opportunities through LBE meetings.

Financial and Metric Reporting

Compile and manage vendor lists, track contract spend, and ensure compliance documentation is up to date.

Generate routine and ad hoc financial and budget reports from various data sources.

Publication and Congress Support

Develop and manage annual congress calendars, including the creation of QR codes for scientific posters.

Oversee logistics for poster printing and shipping.

Coordinate the encore abstract and poster process to ensure alignment with SOPs, timelines, and congress requirements.

Publication Repository and Compliance

Maintain and update publication repositories on SharePoint.

Work with affiliates to track publication statuses and manage updates to publication plans or trackers.

Cross-Functional Collaboration

Collaborate with internal teams, such as Finance, Outsourcing, and GSP departments, to support publication routing and approvals.

Qualifications

Education:
Bachelor’s degree (BA/BS) required; preferred focus in Science, Healthcare, Business, or Project Management.

Experience:

Minimum of 2 years in data entry, clerical roles, or document reconciliation.

Preferred 4+ years in project/process management, publications management, or medical/technical writing.

Familiarity with Datavision software and compliance requirements is a plus.

Skills and Attributes:

Strong organizational, communication, and critical thinking skills.

Exceptional attention to detail, capable of managing multiple projects and tight deadlines.

Proficient in Microsoft Office Suite, SharePoint, and electronic file management tools.

Self-motivated, collaborative, and adaptable in high-stakes environments.

Perks & Benefits

Medical, Dental, and Vision Insurance
Life Insurance
401(k) Program
Commuter Benefit
eLearning and Education Reimbursement
Ongoing Training & Development

Note: To qualify for our benefits package, you must work over 30 hours per week, and the assignment must be a minimum of 10 weeks.

Ready to take the next step in your career? Apply now for the Publication Manager opportunity, and our recruitment team will guide you through the process and advocate on your behalf.

Employer Details:

Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
Onward Search is a drug-free workplace.
Onward Search is a nationwide staffing agency and talent solutions provider specializing in creative, marketing and technology. Our clients are continuously turning to us to fill their open positions. Therefore, there is no application deadline for this position, as we are seeking candidates for this type of role across all our clients on an ongoing basis.

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