Office Administrator, UK

2 Days ago • 4-8 Years

About the job

Summary_{By Outscal}

Description

At Gigamon, our purpose is to protect the hybrid networks and data of the largest, most complex organizations on the planet. Certified as a Great Place to Work, we offer a deep observability pipeline that efficiently delivers network-derived intelligence to cloud, security, and observability tools. This helps our customers to eliminate security blind spots, optimize network traffic, and dramatically reduce tool cost and complexity, enabling them to better secure and manage their hybrid cloud infrastructure. Gigamon has served more than 4,000 customers worldwide, including over 80 percent of Fortune 100 enterprises, 9 of the 10 largest mobile network providers, and hundreds of governments and educational organizations.

As the Office Administrator for the EMEA region, based in London, UK, and reporting directly to the Director of Workplace Services, you will play a vital role in supporting the VP Sales EMEA and handling various administrative functions for Gigamon’s London office. This includes managing facilities, contractor relationships, and assisting the sales team with operational needs.

What You’ll Do:

Guest Reception & Meeting Coordination: Greet visitors, manage inbound calls, and coordinate in-house meeting rooms and hospitality services.

Workplace Services Management: Manage the daily operations of the London office, including safety checks and communication with the landlord and Workplace Services Director.

Procurement & Office Supplies: Process purchase requisitions for the EMEA region via Coupa and ensure the office is stocked with necessary supplies.

Executive Support: Manage the VP Sales EMEA's calendar, coordinate meetings, process expense reports, and handle travel arrangements.

Team & Event Coordination: Oversee the operational calendar for the EMEA Sales team and coordinate logistics for sales events, attending when necessary.

Sales Support: Assist the sales team with order processing, deal registration, and managing accounts and contacts in Salesforce (SFDC).

Shipping & Logistics: Coordinate shipments for sales, marketing, support, and HR, ensuring timely and accurate dispatches.

Finance Support: Reconcile invoices, corporate credit card transactions, and travel expenses, ensuring timely and accurate payments.

Contractor & Onboarding Management: Serve as the primary contact for contractors and new hires, managing onboarding, equipment procurement, and system access.

What You’ve Done:

Proven Experience: You have previous experience in office administration or as a Team Assistant supporting senior leadership teams and managing office operations.

Handled Sales & Operations Support: You’ve successfully provided administrative and operational support, assisting with tools like Salesforce (SFDC) and managing logistics for regional sales teams.

Managed Financial Reconciliation: You’ve processed invoices and reconciled expenses and transactions with a high degree of accuracy.

Facilitated Onboarding: You’ve coordinated new hire onboarding processes, including managing contractors and procuring equipment for employees.

Who You Are:

Organized & Detail-Oriented: You have exceptional organizational skills and a strong attention to detail, ensuring no task is overlooked.

Tech-Savvy: You are proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook) and have experience with tools like Salesforce and Coupa.

Excellent Communicator: You possess strong verbal and written communication skills in business-level English, allowing you to interact effectively with internal teams and external partners.

Independent & Collaborative: You can work autonomously and within a team, balancing multiple tasks efficiently while meeting deadlines.

Resourceful & Proactive: You’re a problem-solver who anticipates needs and takes initiative to ensure smooth operations.

We are committed to a diverse, equitable, and inclusive Gigamon. As an equal opportunity employer, all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other protected characteristic under applicable federal, state, and/or local law.

Gigamon fosters a business culture dedicated to equitable hiring. If your experience and skills closely match our job description but may not necessarily fulfill all requirements, please still apply. Gigamon is on a continued mission to grow and scale an innovative organization. We believe this is best achieved by hiring, celebrating, and respecting people with diverse backgrounds, skills, perspectives, and experiences.

The privacy rights of all individuals including job applicants and candidates are very important to us. Our Gigamon Applicant Privacy Policy, will inform you about how Gigamon Inc. and its direct and indirect subsidiaries collect, use, store, or otherwise process personal information about job applicants and candidates, including through your access and/or use of our careers website and third-party job websites (e.g. LinkedIn, Indeed, Glassdoor, Naukri, etc.).