Sales and Marketing Coordinator

Position Overview 

Reporting to the Senior Director of Sales in this position you will wear multiple hats while supporting the Sales and Marketing teams covering a variety of tasks. This role will play an important role in assisting SideFX with the ongoing sales and marketing administration out of the Toronto office. You are a reliable, tech-savvy, self-starter who enjoys working on a variety of different tasks each day.  Due to the nature of the responsibilities of this role, you will be required on-site at our Toronto a minimum of 10 times per month.

What you will be working on

GENERAL OFFICE ADMINISTRATION 

• Assist in the daily management of administrative and operational aspects of the Toronto office to create an efficient, positive, friendly, and collaborative environment.

SALES AND MARKETING SUPPORT

• Update the customer data base (CDB) CRM with new and existing customer information
• Help sales team with CDB and Copper reporting
• Assist sales team pipeline presentations and forecasting. Help organize off site customer meetings
• Provide travel related support for sales and marketing teams
• Help with the organization and marketing of small client and industry events
• Work with both the Marketing and Sales team to create standard sales information for our customers
• General administrative support for Vice President of Sales, Marketing and Customer Support, Senior Marketing Director and Senior Sales Director
• Maintain and monitor the general Marketing inbox for external and internal emails and prioritize action items
• Updating Marketing roadmap worksheets
• Organise and maintain Google Drive files for sales and marketing teams
• Process contractor invoices for sales and marketing teams
• Assist with contract preparation as required
• Schedule and set up meetings with internal stakeholders and customers as required
• Take minutes from various sales and marketing meetings
• Other duties as assigned.

What you need to be successful 

• Post secondary degree or equivalent experience
• Proven ability to maintain a high degree of confidentiality
• Proven ability to exercise judgement, make decisions and take initiative
• Ability to work well both independently and in a nimble team environment
• Tech savvy, with demonstrated ability to learn new software and technologies and document processes, including new Excel and Word features and functions as required
• Friendly and welcoming with a good sense of humour
• Solid working knowledge of Microsoft Word, Excel and Power Point
• Flexible, with the ability to manage multiple tasks at once and shift priorities quickly
• Excellent time management and organization skills with a strong attention to detail
• Well developed ability to read calendars, manage competing appointments, and schedule meetings
• Excellent oral and written communication skills
• Flexibility to work off hours and attend meetings in the EST and PST times zones on occasions

Company Profile

For over thirty years, SideFX has been providing artists with procedural 3D animation, VFX and World Building tools designed to create the highest-quality results.
                                                                                                       
We are passionate about what our customers do because our roots are in production, both as artists and as pioneering technical innovators. SideFX has been recognized by the Academy of Motion Pictures, Arts and Science several times for our flagship software product Houdini, and our breakthrough procedurally-based technology.
                                                                                                       
Long used by the world’s top film and TV studios, in recent years Houdini has transformed content creation workflows at hundreds of game studios, from the largest AAA to the smallest Indie. Our customers include CD Projekt Red, Rockstar Games, Electronic Arts and many more. Houdini has played a vital part in hit video games like Horizon Zero Dawn, Spiderman, Control and the Ghost Recon series.

What We Value Most:

• Decency: We treat everyone with honesty, kindness and empathy. We give generously of our time and knowledge
• Relationships: We build collaborative bonds—with our co-workers and clients—based on trust and respect. Our diverse team gives us broader perspectives
• Dedication: We take pride and ownership in our work, always trying to do our best. We are devoted to the well-being and success of each other and our clients
• Excellence: We continually improve ourselves, our work and our company, striving towards excellence in all that we do

Our Employees Receive:

• Hybrid Work option - Combining time spent collaborating in person at our offices with remote work for added flexibility
• Generous paid time off, including vacation and floater days to relax and re-energize (starting at 4 weeks)
• Year-End Company Shutdown and Long Weekend Early departures to add to the excitement
• Health insurance coverage: Robust Health insurance coverage for you and your dependents
• Employee Assistance Program (EAP); because sometimes we need a bit of extra support
• Retirement Plan with company matched contributions
• Comprehensive Long Service Award program, providing both a monetary reward and additional days off
• A highly competitive bonus structure
• A generous sick time entitlement to care for yourself and your loved ones

Why Join SideFX?

• Because you want to be part of a unique experience and winning team that has won an Oscar and an Emmy (Cool, right?)
• Because you want to be part of an industry-leading company that is constantly mindfully growing
• Because you want to work with some of the most talented people in the industry on a ground-breaking product
• Because you want to work with people from all around the world
• Because you want to be part of an exciting and fun industry
• Because you want to join and add to a positive, supportive and respected company culture
• Because you want your job to be GREAT!

Not the right role for you at this time? Take a look at all of our job postings on our Careers page or join our SideFX Talent Community for future career opportunities! 

Location

Our transit-friendly head office location, directly adjacent to Union Station in the heart of downtown Toronto, is open-concept with a relaxed style that includes, casual dress, and wraparound views from the 14th floor.

SideFX is committed to inclusion and diversity. We encourage all qualified applicants to apply. Accommodation will be provided to candidates with disabilities, upon request.