Executive Business Administrator

Microsoft is on a mission to empower every person and every organization on the planet to achieve more. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. Growth mindset encourages each of us to lean in and learn what matters most to our customers, to create the foundational knowledge that enables us to make customer-first decisions in everything we do. In doing so, we create life-changing innovations that impact billions of lives around the world. You can help us achieve our mission.

The Intellectual Property Group (IPG) within CELA is looking for an experienced and highly motivated Executive Business Administrator (EA). This position will report to and support the VP, Deputy General Counsel, Intellectual Property Group and the Associate General Counsel, Open Innovation Team. We are looking for a passionate, motivated team player with a can-do attitude.  The candidate must have attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple requests with little to no guidance.  A high level of discretion in handling confidential information, and professionalism in dealing with leaders of all levels inside and outside the company is a must. You will also develop a deep knowledge of the IPG mission to protect and enhance the value of Microsoft’s technology and business through intellectual property strategy, and act as a cross-group information resource.   

Required Qualifications: 

• 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. 

Preferred Qualification:

• Knowledge and proficiency of Microsoft internal systems such as Employee Central, MyOrder, MSTravel/ MyTravel, and MyExpense
• Proficient written and verbal communication skills 
• Experience in Microsoft software, such as Office, Teams and Windows software 
• Ability to self-direct work in a fast-paced environment; ability to work independently, deal with ambiguity and act with appropriate urgency and flexibility with a positive attitude and professionalism 
• Ability to maintain confidentiality of highly sensitive material and information with discretion and professionalism  
• Ability to work collaboratively with other administrative assistants within the team and across the company. 
• Ability to interact in a professional manner with leaders of all levels, from both inside and outside of Microsoft, including government and agency representatives

Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $32.16 - $64.90 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $43.08 - $71.25 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:

Microsoft will accept applications for the role until January 23, 2025

#CELA

• Provides strategic calendar management and time planning support for VP, Deputy General Counsel, Intellectual Property Group and Associate General Counsel, Open Innovation Team. Manage rhythm of the business processes; prepare for and coordinate internal and external engagements and communications as required; manage team aliases, to support efficient and appropriate internal communication
• Collaborate and partner with admins and IPG LT members on projects and operational activities
• Proactively plan and manage logistics for team meetings such as all hands and staff meetings, morale events and team offsites 
• Manage domestic and international travel, ensuring that all point to point logistics are handled including air, hotel, passport/visa documentation, expense reports and other special logistics requests.
• Open purchase orders and procure goods and services as required; prepare expense reports with an understanding of compliance; keep track of expenses and invoices 
• Assist in onboarding/offboarding of employees, including processing personnel status changes using internal Microsoft tools
• Identify areas of improvement and streamline processes 
• Oversee space-management processes and team spaces, cascading space management vision to fellow team members