Executive Assistant

Job Title: Executive Assistant to CEO
Location: Gurugram, Haryana (On-site)
Experience: 1+ year

We are seeking a highly organized and proactive Executive Assistant to provide top-level administrative support to the CEO. The ideal candidate will be a detail-oriented, efficient, and professional individual capable of managing a wide range of responsibilities with discretion and confidentiality.

Key Responsibilities:

• Calendar and Meeting Management:
  Coordinate and manage the CEO's daily schedule, including setting up meetings, appointments, and travel arrangements.

• Communication:
  Act as the primary point of contact between the CEO and internal/external stakeholders, handling emails, phone calls, and correspondence with professionalism and clarity.

• Document Management:
  Prepare, review, and organize reports, presentations, and other documents required by the CEO for meetings, conferences, and decision-making.

• Project Coordination:
  Assist in the planning and execution of special projects, ensuring deadlines are met and key deliverables are completed.

• Travel Arrangements:
  Organize and coordinate domestic and international travel for the CEO, including flights, accommodation, transportation, and detailed itineraries.

• Meeting Preparation:
  Prepare agendas, take minutes, and follow up on action items from executive meetings and team discussions.

• Confidentiality and Discretion:
  Handle sensitive information and maintain the highest level of confidentiality in all matters.

• Task Management:
  Assist the CEO with personal tasks and ad-hoc projects as required, ensuring timely completion.

Qualifications:

• Bachelor’s degree in Business Administration or related field preferred.
• 1+ year of experience in an Executive Assistant or similar role supporting senior executives.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• High level of discretion and professionalism.