Manager, Recording and Marketing Administration

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How You'll LEAD:

Provides administrative services while working independently in relation to the budget and operational aspects of the recording and marketing process, including but not limited to analyzing recording actuals vs budgets, liaison with A&R and legal departments, liaison with TEAM and issuance of musician/vocalist PO’s, issuance of recording reservations, reporting, open PO research and maintenance, assist in training in-house staff on Uniport 3, act as back-up when another department member is out of office.

How You’ll CREATE:

• Work cross-divisionally between the A&R and Finance departments ensuring budgets are up-to-date and tracking production expenses related to each project vs budget.
• Liaison with Legal department regarding LOD and Producer Agreements for all recording projects.
• Provide recording summaries/actuals to A&R and Finance as needed.
• Serve as a liaison with TEAM Music for recording musicians and vocalists.  Issue TEAM PO’s and submit payments through the UMG UniPort system.
• Access Veva system to check on recording parts delivery status.
• Perform reconciliation of all current projects to ensure that production expenses are being booked properly and that all expenses are accounted for.
• Assist in open PO research and maintenance for both recording and marketing.
• Learn and assist in training in-house staff on UniPort.

• Act as back-up when one of the team members is out of the office.
• Assist Finance on an as needed basis.
• Other duties as assigned.

Bring Your VIBE:

Skills/Abilities:

• Working knowledge of Microsoft Outlook, Word
• Proficient in Excel
• Experience in SAP
• Ability to communicate effectively over the phone, in writing and in person.
• Proven people skills.
• Strong proofreading skills.
• Detail and excellence oriented.
• Ability to multi-task and prioritize effectively within a fast paced environment.
• Proactive and self-motivated, needs little supervision to meet deadlines.
• Working knowledge of label operations
• Confidentiality

Experience:

• 2-4 years of relevant experience in administrative role or comparable experience
• College degree preferred

Physical Demands:

• Regularly required to sit
• Requires motor skills to operate a keyboard and basic office equipment
• Occasionally required to stand and walk
• Ability to communicate over the phone and in person
• Occasionally required to lift up to 25lbs

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

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