Associate Human Resource Generalist

Description

• Greet, welcome, and direct guests and studio visitors
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable
• Provide accurate information in-person and via phone/email
• Receive, sort, scan and distribute daily mail and distribute all deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (distributing NDAs, etc)
• Order office and kitchen supplies and keep studio inventory of stock
• Arrange travel and accommodations for the studio
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing and scanning
• Organize and execute company social events, including all-hands meetings, holiday parties, and leadership retreats.
• Contribute to executing the Human Resource Strategic Plan.
• Compile reports and spreadsheets for any HR metrics requested by HR Director
• Participate in recruitment, including resume screening and scheduling interviews.
• Maintain current HR files and databases
• Ensure background and reference checks are completed
• Prepare new employee files
• Conduct onboarding to orient new employees to the organization.
• Serve as the point person for all new employee questions
• Support the HR Director with the annual salary adjustment process.
• Lead the annual 360 performance review process under the guidance of the HR Director.
• Assist with annual company-wide skills assessments.
• Complete the EEO-1 Report and CA Pay Data Report annually
• Help coordinate benefit administration and open enrollment process
• Help implement annual engagement surveys and analyze results
• Draft process documentation and company policies.
• Support compliance with labor laws and company policies
• Collaborate with the Finance and Production Departments regarding timecards, PTO and job codes
• Coordinate employee mandatory employee training sessions and tracks participation
• Assist in and helps prepare for industry events as needed (conventions, job fairs, etc.)
• Facilitate the FMLA and general leave process for the studio
• Manager termination paperwork and coordinating exit interviews
• Uphold employee confidence and confidentiality
• Take on additional relevant duties and responsibilities as needed to support company or department goals.

• Bachelor’s degree in human resources or relevant field
• 3+ years’ experience in a human resources role

• Familiarity with Applicant Tracking Systems (e.g., Jobvite)
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
• Experience with payroll systems, such as Paychex
• Background in managing insurance programs (medical, dental, vision, FSA, etc.)
• Knowledge of employee benefits, including 401K, FMLA, and PTO
• Exposure of local, state, and federal laws, especially tax filing
• Experience in conducting background checks
• Skilled in onboarding and training new employees
• Strong scheduling and calendar management abilities
• Experience working with vendors and coordinating maintenance
• Ability to book travel arrangements
• Excellent verbal and written communication skills
• Strong organizational capabilities
• Ability to maintain a high level of confidentiality 
• Strong public speaking skills 

• Previous experience working within the video game industry
• SHRM-CP or SHRM-SCP certification

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