Office Manager/ PA

Yggdrasil is a provider of superior online gaming solutions for iGaming operators. The business was founded in 2013 and is today one of the industry’s most respected and acclaimed suppliers. In 2019 Yggdrasil introduced the three pioneering value propositions; YG Franchise, YG Masters and YG Game IP, of which the last two are powered by Yggdrasil’s enabling technology solution GATI (Game Adaptation Tool & Interface). Since its inception, Yggdrasil has embarked on a rapid growth trajectory enabled by a strong corporate culture focused on innovation, creativity, quality and technology leadership. 

Join our energetic and fast-paced team as an Office Manager/PA to the CEO and play a key role in ensuring the smooth and efficient operation of our office while providing essential support to our CEO.

What You’ll Do:

• Oversee day-to-day office operations to ensure a clean, organized, and well stocked workspace for the entire team.

• Manage office supplies by monitoring inventory and placing orders to keep everything running smoothly.

• Coordinate office maintenance and repairs, liaising with service providers to ensure the office is in top condition.

• Provide administrative support to the CEO, including managing his calendar, scheduling meetings, and handling travel arrangements.

• Manage last-minute changes to travel plans, ensuring smooth transitions and minimal disruptions.

• Manage the CEO's personal and business expenses, including filing reports and working with finance to reconcile expenses.

• Organize and schedule meetings, events, and conferences for the leadership team and broader company activities.

• Support onboarding of new employees, helping to create a welcoming environment by preparing workstations, giving orientations, and managing access to office resources.

• Track and manage office-related expenses, processing invoices, and liaising with the finance department to ensure timely payments.

• Build strong relationships with office suppliers and vendors, negotiating contracts and managing service agreements.

• Ensure compliance with health and safety regulations by organizing regular drills and maintaining safety equipment.

Who You Are:

• A minimum of 2 years of office management or PA experience, ideally supporting senior leadership in a fast-paced environment.

• Excellent organizational and multitasking skills, with the ability to manage multiple priorities efficiently.

• Strong verbal and written communication skills, with the ability to handle confidential information discreetly.

• A proven track record of managing office budgets, tracking expenses, and ensuring cost-effectiveness.

• Familiar with office management tools (e.g., MS Office, ClickUp) and comfortable using them to improve efficiency.

• A proactive problem-solver with a strong attention to detail and a focus on improving office operations.

• Positive, resourceful, and self-motivated – you thrive in a dynamic environment and are always looking for ways to help your team succeed.

Extra Points For:

Experience working with HR processes such as onboarding and employee engagement. Familiarity with vendor management and contract negotiation.

Knowledge of health and safety regulations and best practices for office management.

Perks and Benefits:

• Gym Membership: Embrace a healthy lifestyle with our fully sponsored gym membership — because health is wealth!

• Wolt Vouchers: Enjoy delicious meals delivered to your doorstep with monthly Wolt vouchers.

• Hybrid Working: Experience the best of both worlds with our flexible hybrid working model.

• Leadership Development: Be one of the 25% of employees selected annually for our exclusive Leadership Development Program, offering targeted training and mentorship to boost your career.

• Private Healthcare: Access top-tier private healthcare services.

Equal Opportunity:

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Join us to bring your creativity and leadership to a dynamic and innovative team!

Encouragement to Apply:

We understand that confidence gaps and imposter syndrome can deter amazing candidates from applying. Please apply anyway — we’d love to hear from you.

Salary range for this position is 25,000-35,000 euros depending on experience, qualifications, location and education. This range is designed to reflect the market rate and company budget for this role.

Want to know more about life at Yggdrasil? Check out our Instagram page lifeatyggdrasil (@lifeatyggdrasil)